аЯрЁБс>ўџ CEўџџџBџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС5@ јП0VbjbjЯ2Я2 c4­X­Xыjџџџџџџˆђђђђђђђ$ZZZPЊЦ4Œ4::::::       $œRюt1ђ:::::1ђђ::Ffff:Xђ:ђ: f: ff€:oђђ—:њ А:]юЕFЦZ’аƒ ЗT\0Œ bbЌb—ђђђђbђ— ::f:::::11D ZXZ 21.1 INTRODUCTION PRIVATE  This section is the core of the Safety Statement and is used to record the decisions taken after the Hazard and Risk Assessments are carried out, using Section 19 of the Dept. Safety Statement. The Head of Department/ his nominee and assisted by the Dept. Safety Action Team where appropriate, must decide and recommend what appropriate safety actions or management controls are required to eliminate or reduce the risks that have been identified. The Head of Department must also decide on the minimum length of time required to resolve the issue and where possible to estimate the cost of implementation. The cost of the proposed action and the financial position of the dept./ the organisation has to be balanced against the quantum level of the risk i.e. ‘in so far as it is reasonably practicable’ criteria. As a result of the cumulative demands on resources arising from the overall number of risks identified within a department, it will be necessary to prioritise each control or action proposed. This requires to be undertaken by the department for each discrete area within the department and subsequently by the department overall. In this context, it is worth re-stating that the prime objective of the safety statement process is to: Eliminate hazards/ risks where ever possible, Reduce high/substantial risks to medium or low risks as quickly as possible and Thereafter to reduce all risks to the lowest practicable level over a period of time. The Record and Status Report Form, contained in Section 22.0, should be used by each dept. to record the health and safety issues, the safety actions proposed, the time required to correct the issue and to rank the issue/ action required in overall order of priority. The form is divided into two parts. Part I is intended for use by the persons in charge of individual rooms or areas of the Department concerned. Part II is intended for use by the Departmental Safety Action Team/ the Head of Department or nominee, (subsequent to the collection of data contained in Part I). Part I - Corrective Safety Action Plans (at room level) Part II - Safety Action Plan Schedule (at department level) 21.2 USE OF THE RECORD AND STATUS REPORT FORM (Part I) Corrective Safety Actions This form (contained in Section 22.0) is to be used at room/area level in each Department to record the administrative and other remedial actions proposed after the Risk Assessment has been carried out in Section 19.0. The following headings are used on the form and a brief explanation is given below: REF. NO. - Use the Ref. No. on the Section 19 Hazard Checklists. H & S ISSUE - Briefly outline the issue/ risk identified. ACTIONS PROPOSED - Self - Explanatory. TERM - Time Targets (see bottom of form) ESTIMATED COST - Self - Explanatory. NO. OF PERSONS BENEFITING - Self - Explanatory. RISK BENEFIT - e.g. Before: High, After: Low PRIORITY - Rank the safety actions in order of priority. 21.3 USE OF THE RECORD AND STATUS REPORT FORM (Part II) Dept. Safety Action Plan This form (contained in Section 23.0) is to be used at departmental level, by the Dept. Head or nominee and the Safety Action Team. Its use will be based on information derived from all the Part I forms referred to above under section 21.2 for the various rooms/areas within the department. The Head of Department will then decide on overall safety priorities within the department and assign schedules for the safety actions selected. The following headings are used in this form: ACTION CO-ORDINATOR - The Departmental Nominee from the Safety Action Team. ACTION ASSIGNEE - The person who has agreed to implement the action. DATE ASSIGNED - Self - Explanatory. PLANNED COMPLETION DATE - Estimated time within phasing term. DEPARTMENT SIGN OFF - To be signed off by Action Co-ordinator when satisfactorily completed. PRIORITY - Rank the Safety Actions in order of departmental priority. 21.4 MONITORING AND REVIEW The essential elements of a Department Safety Action Plan is as follows: (a) The Record and Status Report forms, especially Part II, the Safety Action Schedule is reviewed and monitored on a regular basis. This will ensure that a check is kept the progress of prioritised actions. (b) That any controls put in place or implemented are also monitored and reviewed on a regular basis. This is to ensure that there is no slippage on targets or slackness in the controls. This review should be carried out by the Department Head and Department Safety Officer in consultation with the Safety Action Team, as part of the consultative process, as outlined in Document No.1 Section 8.3. This ensures that there is a feedback and monitoring of all Heath and Safety issues identified on the Hazard and Risk Assessments.  DEPARTMENT SAFETY STATEMENT DOCUMENT NO.4: Departmental Safety Action Plan (D.S.A.P.) SECTION 21.0 - Record and Status Report Forms Rev.1 Date: Feb 98 PAGE  PAGE 1 of  NUMPAGES 2 Common\Doc4\Sect21 DOCUMENT NO.4: Departmental Safety Action Plan (D.S.A.P.) SECTION 21.0 - Record and Status Report Forms (Cont.) 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PatrickpatrickўџџџџџџџџџџџџџџџџИZGН@Ј3Š–TМ@ŠІьЕFЦвўџеЭеœ.“—+,љЎ0 hp”œЄЌ ДМФЬ д іфHealth & Safety consultant" тA 18.7 Office Machinery Title ўџџџ !"ўџџџ$%&'()*+,-./01ўџџџ3456789ўџџџ;<=>?@Aўџџџ§џџџDўџџџўџџџўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџRoot Entryџџџџџџџџ РF0GюЕFЦF€Data џџџџџџџџџџџџ1Tableџџџџ#vWordDocumentџџџџc4SummaryInformation(џџџџџџџџџџџџ2DocumentSummaryInformation8џџџџџџџџ:CompObjџџџџџџџџџџџџjџџџџџџџџџџџџўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџўџ џџџџ РFMicrosoft Word Document MSWordDocWord.Document.8є9Вq