ࡱ>  {abjbjUU ??g?g Xp$$8\ 2B6x" p!4!1111111$471! !!141&&&!R1&!1&&=/G0wo"0x110 20+8"2+8 0+80!!&!!!!!11$!!! 2!!!!+8!!!!!!!!!$X |: 11.1 AUDITS AND INSPECTIONS Colleges \ Schools \ Departments \ Centres \ Units shall organise and implement regular safety auditing and peer audits by department personnel to a regular format as part of their system of assessing their level of legislative compliance and the effectiveness of their risk and safety programme. The responsibility for co-ordinating an effective programme of audits (both regular and un-planned) shall rest with the Head of College \ School \ Department \ Centre \ Unit with assistance from the Department Safety Action Team. Such planned safety audits shall be carried out at a frequency of at least annually and should involve an assessment of procedures, employee training, the workplace and equipment. Un-planned audits (department wide or of local areas) should be undertaken at a frequency of at least two per annum. School/Departmental safety audits shall as a minimum, address the hazard and risk set out in the College \ School \ Department \ Centre \ Unit's Safety Audit Checklist. Any remedial action required, shall be indicated on the relevant checklist sheet together with the name of the individual mangers/supervisors responsible for implementing the required action. Such individuals shall be consulted during the course, of the audit, prior to assigning responsibility for implementing any corrective action. Heads of FA should also organise annual safety verification audits by an independent safety consultant in direct support of their Head of Function signed assurances to Governing Body. (UCC Corporate Governance and FA annual safety reports). 11.1.1 A NOTE ON COVID-19 (Public Health Pandemic) Covid-19 is a global community health pandemic. It is associated with the movement and interaction of people across all aspects of society, person-to-person activities and interactions. Covid-19 is a serious infectious public health virus associated with people, which can make anyone seriously ill. For some people, the risk is higher. Transmission of the SARS CoV-2 virus (the causative agent of Covid-19) is via nasal/exhaled droplets and splash, spray or hand contact with the respiratory tract. It is particularly problematic in an enclosed indoor setting or in close interpersonal contact due to sharing of facilities, touching of communal use surfaces, materials, equipment, vehicles, communal use of PPE, instruments and writing pens, etc. Closed confined indoor environments with high numbers of persons or air re-circulation systems, and close proximity contact opportunities are a particular risk. Large assemblies of persons and contact sports are also a particular risk, as are many institutional or care settings. High-risk persons and persons classified as very high risk/vulnerable groups are also of particular risk. Any persons present in domestic, recreational or work situations may be asymptomatic (without displaying symptoms). There is also a variable incubation period of 7 -10 days. Immunity duration is variable and less than 6 to 9 months even with recommended covid 19 vaccinations and boosters. It also is dependant of the Covid 19 variant in circulation within society. Covid-19 is a community public health pandemic biological virus that impacts persons health (this applies in any setting currently). Apart from a small group of laboratory staff working with the virus (until it is rendered safe) or select health care roles working in health care settings treating infected persons, Covid -19 is not an occupational work activity risk hazard at UCC per se. There are 2 levels of higher risk vulnerable persons:  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html" \l "very-high-risk" very high risk(also called extremely vulnerable)  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html" \l "high-risk" high risk The HSE Ireland have given different advice to protect people in each group. What each group should do: Very high-risk peopleHigh risk peopleThey need to cocoon. Stay, at home at all times. Avoid face-to-face contact. Minimise all non-essential contact with other members of their household.  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/cocooning.html" Read more about cocooningTake extra care to avoid catching coronavirus. Strictly follow theHSE  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/protect-yourself-and-others.html" advice on how to protect yourself from coronavirus Very high-risk groups (extremely vulnerable) for Covid-19 The list of people in very high-risk groups include people who: are over 70 years of age (even if you're fit and well) have had an organ transplant are undergoing active chemotherapy for HYPERLINK "https://www2.hse.ie/conditions/coronavirus/cancer-patients.html" cancer are having radical radiotherapy for lung cancer have cancers of the blood or bone marrow such as leukaemia, lymphoma or myeloma who are at any stage of treatment are having immunotherapy or other continuing antibody treatments for cancer are having other targeted cancer treatments which can affect the immune system, such as protein kinase inhibitors or PARP inhibitors have had bone marrow or stem cell transplants in the last 6 months, or who are still taking immunosuppression drugs severe respiratory conditions including cystic fibrosis, HYPERLINK "https://www2.hse.ie/conditions/coronavirus/asthma.html" severe asthma, pulmonary fibrosis, lung fibrosis, interstitial lung disease and HYPERLINK "https://www2.hse.ie/conditions/coronavirus/copd.html" severe COPD have a condition that means you have a very high risk of getting infections (such as SCID, homozygous sickle cell) are HYPERLINK "https://www2.hse.ie/conditions/coronavirus/weak-immune-system.html" taking medicine that makes you much more likely to get infections(such as high doses of steroids or immunosuppression therapies) have a serious heart condition and you're pregnant? If you are in a very high-risk group, please consult the HSE.ie Guidance on Cocooning as set out on their web site at  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/cocooning.html" Read our guide on how to cocoon High risk groups for Covid -19 The list of people in high-risk groups includes people who: are over 60 years of age have a learning disability have a lung condition that's not severe (such as HYPERLINK "https://www2.hse.ie/conditions/coronavirus/asthma.html" asthma, HYPERLINK "https://www2.hse.ie/conditions/coronavirus/copd.html" COPD, emphysema or bronchitis) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/heart-conditions.html" heart disease (such as heart failure) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/high-blood-pressure.html" high blood pressure (hypertension) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/diabetes-and-coronavirus.html" diabetes have chronic kidney disease have liver disease (such as hepatitis) have a medical condition that can affect your breathing have cancer have a HYPERLINK "https://www2.hse.ie/conditions/coronavirus/weak-immune-system.html" weak immune system (immunosuppressed) have cerebrovascular disease have a condition affecting your brain or nerves (such as Parkinson's disease, motor neurone disease, multiple sclerosis or cerebral palsy) have a problem with your spleen or have had your spleen removed have a condition that means you have a high risk of getting infections (such as HIV, lupus or scleroderma) are HYPERLINK "https://www2.hse.ie/conditions/coronavirus/weak-immune-system.html" taking medicine that can affect your immune system (such as low doses of steroids) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/obesity-and-coronavirus.html" obesity are residents of nursing homes and other long-stay settings are in specialist disability care and are over 50 years of age or have an underlying health problem 11.2 OCCUPATIONAL HEALTH SURVEILLANCE and WORK ACTIVITY VACCINATIONS "Health surveillance" means the periodic review (for the purpose of protecting health and preventing occupationally related diseases) of the health of employees, so that any adverse variations in their health, which maybe related to working conditions, are identified as early as possible. Health surveillance is only required for staff where a risk assessment determines it is necessary and with regard, to the efficacy of the controls in place to reduce exposures. Health surveillance may also arise where staff are: involved in regular lifting activities and have existing conditions working with known occupational health risks e.g., high noise levels, excessive hand arm or whole-body vibration, carcinogens, asbestos, lead, heavy metals, nanoparticles, respiratory sensitising agents, work in animal houses or aviaries, work with ionising radiation, uncontrolled exposure to prescribed biological agents (*), exposure to very fine, respirable, dusts and powders. where staff have pre-existing back injuries or conditions that may affect them working with the above or where pregnant employees are working with substantial physical, chemical or biological agents (*) work with ionising radiation (*) where staff have been exposed accidentally to asbestos dust, a Category 1 carcinogen or a substantial short duration dose of a highly toxic chemical (*) or a high-risk biological agent. Night workers or shift workers. NOTE: Items marked with an asterisk (*) primarily apply to the Applied Scientific departments. The ҹ޸þ and relevant College \ School \ Department \ Centre \ Units are required under Regulation in the Safety, Health and Welfare at Work (General Applications) Regulations current edition: to ensure that health surveillance is made available for every employee appropriate to the health and safety risks that may be incurred at the place of work and taking into consideration any entitlement to health surveillance provided by the State. to ensure that any such health surveillance that is made available, is available at regular intervals, and when carrying out health surveillance in relation to the manual handling of loads by employees to take account of the following factors: if the employee is physically unsuited to carry out the task. if the employee is wearing unsuitable clothing, footwear or personal effects. training and knowledge. The ҹ޸þ retains a firm of Occupational Health Physicians to assist College \ School \ Department \ Centre \ Units to advise on the discharge of these requirements and to fulfil the role of a designated OHP under SHWW Regulations (staff related work). A current OHP list is as tendered by Procurement Office. Details are available from Procurement and from the Health and Safety Office. In all cases, health surveillance costs will fall to the School/department concerned. The Radiation Protection Officer deals with radiation dose badges and the evaluation of same. 11.2.1 COLLEGE \ SCHOOL \ DEPARTMENT \ CENTRE \ UNIT HEALTH SURVEILLANCE (staff) Health Surveillance, depending on the nature and extent of the risk, may consist of a range of procedures, including: keeping basic records of employee exposure to possible health risks. monitoring sick leave/ absences for trends. self inspection of employees for the likely effects of exposure (e.g., skin rash or dermatitis) (*). inspection by supervisors with the assistance of an occupational physician. health questionnaire designed and examined by an occupational hygienist/an occupational physician. screening tests administered by a nurse, doctor or other persons under their supervision (e.g., vision, hearing or lung function tests). bloods/ biological monitoring carried out by a nurse/a physician. chest x-rays (*) Audiograms (*) Skin inspections (*) The areas where health surveillance is required shall be identified in the College \ School \ Department \ Centre \ Unit's hazard identification and risk assessment section, in Document No. 3, of this Safety Statement. Where occupational health hazards have been identified, appropriate remedial action shall be affected by implementing the necessary arrangements and controls, as per Document No. 2, Requirements for the Control of Hazards and Risks (D.C.H.R.), of this Safety Statement. Special precautions and procedures should be in place, where staff have been or will be exposed to substantial occupational health risks (e.g., Category 1 or 2 Carcinogens - which includes Teratogens and Mutagens. Exposure to Asbestos fibres. Exposure to highly toxic substances/ gases, lead, mercury, known respiratory sensitisers, rats urine, TB infected human organs, sources of Hepatitis B & C etc.), Work with Laboratory animal allergens. Work with birds in aviaries or in attic spaces. Work with primates, work with or other hazardous substances including flammable solvents and resins. Work involving Soldering and Welding and work involving generation of silica dust. Machining of timber in particular hardwoods. Work involving anaesthetic gasses. Work with high levels of noise and vibration. Outdoor workers. (Non-exhaustive list) College \ School \ Department \ Centre \ Units should consult the ҹ޸þ Occupational Health Physician and Occupational Hygienist, to enable a cost-effective programme of essential health surveillance to be developed where an up-to-date risk assessment and evaluation of the efficacy of the engineering risk controls deployed deem health surveillance a necessity. 11.2.2 PRE-EMPLOYMENT HEALTH SCREENING and Ongoing Health Surveillance (Staff) When recruiting staff, it is advisable for College \ School \ Department \ Centre \ Units to compile a list of occupational health hazards (*) associated with a job and supply same to their HR partner, so that persons who would be susceptible to any occupational health hazards associated with the College \ School \ Department \ Centre \ Unit are identified at the pre-employment stage. Risks to health and existing health conditions or vulnerabilities that may impact on a job offer will then be identified at the outset (for protecting the persons health and matching potential employees with the compatible work environments that pose the least risk to their health. in so far as is reasonably practicable. Proper health baselines may then be established by an OHP and proactively utilised for ongoing health surveillance. The occupational health physician has compiled occupational health profiles (staff work activities) for most schools/departments, commencing with those with variable safety and health risks. School/Department management should consult same in relation to the above. Any medical provider on the Procurement Office medical practitioner tender list may be utilised to undertake employee health surveillance services e.g., this is not exclusive to the ҹ޸þÒs nominated OHP under SHWW Regulations. The general result of health surveillance must be shared with the employees line manager/department. i.e., overall pass /fail result and or need for special precautions or follow up. No personal medical information may be shared. 11.2.3 Work Activity Risk Vaccinations (Staff) - including work related travel vaccinations. Vaccinations are relevant to and recommended for staff working with specific biological agents. Any medical provider on the Procurement Office medical practitioner list may be utilised to provide work activity vaccinations or to verify sufficient antibodies via blood test. The medical practitioner will inform staff of the benefits and risk involved before proceeding. The general result or need for special precautions or follow up vaccinations, must be shared with the employees line manager/department. No personal medical information may be shared. All costs involved must be met by the School/Department concerned. Staff are not compelled to avail of or take any vaccination into their body. Where a vaccine would have a definitive health benefit to a known work activity or work travel risk of direct relevance to the employee, then the vaccination option should be formally offered, and a record of the offer and response retained on record. College \ School \ Department \ Centre \ Units should consult (a) the Biological Safety Advisor and schedule four of the Code of Practice to the Safety, Health and Welfare at Work (Biological Agents) Regulations Current Edition which identifies biological agents for which effective vaccines are available (limited number), and (b) the ҹ޸þ Occupational Health Physician. Hep B, vaccinations area also recommended for staff working in health care roles and as first aid responders Specific vaccinations are recommended for work related travel to specific regions of the world. The staff members GP or the OHP can advise further. 11.2.4 Undergraduate and Postgraduates, health surveillance and vaccinations (academic programme or student activities related). Common law duty of care obligations In the case of Undergraduate and Postgraduates, any health surveillance or recommended vaccinations associated with the students academic course and the health risks involved or pregnancy related assessments should be determined and arranged between the School/department and the Student Health Officer. Colour blindness evaluations may also arise for certain course programmes e.g., electrical engineering. Mandatory vaccinations may also arise for certain health care programmes. 11.2.5 OCCUPATIONAL HYGIENE (EXPOSURE / AIR ANALYSIS MONITORING AND PERSONAL DOSIMETRY The Safety Health and Welfare at Work, Noise Regulations and the Vibration Regulations, Current Edition requires that the ҹ޸þ and relevant College \ School \ Department \ Centre \ Unit undertake risk assessments where staff or other persons present at a place of work may be exposed to hazardous levels of noise at work and vibration ( hand arm vibration and/or whole body vibration) The Safety Health and Welfare at Work (Chemical Agents) Regulations, Current Edition requires that the ҹ޸þ and relevant College \ School \ Department \ Centre \ Unit undertake risk assessments where staff may be exposed to hazardous substances/ chemical agents. To this end a supporting Code of Practice specifies a maximum of 8 hrs and 15-minute exposure limits or maximum exposure limits for a wide range of chemicals which shall not be exceeded. (Note: In general, it is best practice to operate to below 33% of a current limit. In the cases of carcinogens there will be no safe exposure limits) This Code of Practice together with supplier Material Safety Data Sheets, staff scientific knowledge/ experience, occupational medical knowledge, staff ill health records and hazard identification undertaken by dept personnel should indicate substances whose use (or circumstances of use) pose a risk to personnel. Note: In these cases, the College \ School \ Department \ Centre \ Unit will need to directly engage an independent, qualified occupational hygienist to undertake such assessments or air quality analysis (which may or may not involve personal dosimetry), at regular intervals and at least annually in the case of high risk physical and chemical agents. The costs involved are substantial and need to be met from School/Department budgets In the case of high-risk potential/known occupational hazards that have an accompanying necessity to actively controlled exposures, both regular use and in maintenance/ repair (at levels that are not injurious to health in accordance with SHWW Regulation), then a regular/annual occupational hygiene monitoring programme will be required. In such circumstances one off occupational hygiene monitoring will not suffice, nor will infrequently monitoring. One off monitoring by a competent hygienist may however usefully confirm/verify that no significant risk to health exists at a given point in time or that levels are below levels of detection. The onus of proof and verification of compliance with exposure standard, limits and regulatory obligations rests with the employer and the senior executive controlling mind in charge of the OH&S risk activity and place of work. The necessity for expensive occupational hygiene assessments and indeed value of undertaking personal dosimetry and to a lesser extent air analysis at static or fixed points, is related to a proper risk assessment. The following are pertinent to such determinations: The process involved and the properties of materials/ substance involved. The opportunity to introduce lesser hazard risk substitution or risk avoidance changes in the state / phases of materials used or fumes/ dust/ vapour generated. The quantities involved, frequency and circumstances of use together with the availability and utilisation of fume cupboards, local exhaust ventilation and other containment methods to capture or contain exposure at source [allied to the efficiency of extraction and containment levels - in the case of fume cupboards], Contd. The use by Colleges \ Schools \ Departments \ Centres \ Units of Draeger pumps for the instantaneous indication of the presence of a given substance within certain ranges and stain badges may also be of value in conducting preliminary assessment at minimal costs. Use of vane anemometers, Lux meters and variable capacitance accelerometers are also useful for measuring air velocity speeds, lighting levels and vibration acceleration rates respectively. All results of risk exposure assessments and monitoring should be maintained within the College \ School \ Department \ Centre \ Unit and copied to the Health and Safety Office. Staff who are exposed to exposure levels which approach or exceed the limits specified in the SHWW Regulations or related Codes of Practice, will need to be referred to the ҹ޸þ Occupational Health Physician for Health Surveillance. In the case of research work involving the creation of new substances or where occupational exposure values have not been otherwise established, then the PI/ research team involved must establish its own temporary occupational exposure values. This must be undertaken in consultation with a toxicologist and a competent occupational hygienist. The researchers must then work to the highest level of risk control so as, to minimise exposure to the lowest level practicable. E.g., treat as the maximum risk and deploy maximum controls until proven otherwise.   ҹ޸þ College Cork - College/School/Department/Centre/Unit Safety Statement DEPARTMENT: _________________________________________________________ DOCUMENT NO. 1: Department Safety Management System SECTION 11.0 - Safety Auditing, Occupational Health & Occ. 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