ࡱ>   Ybjbj"e"e ?@_@_OTnn8Ltt7z46j"ggg7 7 7 7 7 7 7$:<.7ggggg.7C7c'c'c'g7c'g7c'c'56N:66Y7076]=##>]=,6]=6Dggc'ggggg.7.7a%ggg7gggg]=gggggggggnX :  13.1 GENERAL Persons with special needs may include the following groups: Pregnant employees, employees who have recently given birth or who are breast feeding. Individuals who suffer from medical conditions. Individuals who are visually, aurally or mobility impaired. Young Persons \ Persons of an advanced age. A Note on Covid-19. Persons in the above categories require special consideration when involved in certain tasks, activities or potentially hazardous work \ workplace environments that would put their safety, health & welfare at risk. Persons with special needs are considered by legislation to be a vulnerable group which by virtue of the nature of certain types of work and their special needs, may expose said persons to risks in the workplace, which ordinarily may not impact on the general work population. The university as an employer and its constituent Colleges \ Schools \ Departments \ Centres \ Units, have a legal duty of care to all categories of employees and students, but this becomes more salient for persons with special needs in any of the above groups. To discharge the requirements of legislation, Colleges \ Schools \ Departments \ Centres \ Units must assess the risks to all employees, including any young workers and do what is reasonably practicable to control those risks. As detailed in Section 3.3 Statutory Responsibilities, it is mandatory that hazards must be identified, risks be assessed and safeguards put in place, for all workplace activities and environments. This responsibility is vested in Heads of College \ School \ Department \ Centre \ Unit as per sections 3.2 and 3.4. Obviously the circumstances in each case will determine the necessary action and special provisions must be made within each College \ School \ Department \ Centre \ Unit for staff members or students with special needs. This may necessitate special modifications to buildings or washrooms. Facilities for accessing lectures or carrying out study \ research or provision of student services may also have to be modified or delivered at alternative locations, for people with special needs. In the particular case of emergency situations e.g. requiring the evacuation of a building in the event of fire, Colleges \ Schools \ Departments \ Centres \ Units must make specific arrangements, in advance for such persons in conjunction with the Buildings Officer\ Facilities Manger, the relevant Services Supervisor and the ҹ޸þ Fire Consultant. The procedures made and any arrangements made involving designated dept. staff and location of specialist equipment such as evacuation chairs should be detailed in the College \ School \ Department \ Centre \ Unit Fire Evacuation Plan. A personal evacuation plan (PEEP) shall also be developed in conjunction with the person concerned. Primary emphasis in PEEP is locating persons/services in buildings at entry level, sheltering in place in designated fire refuge areas in upper floors, and buddy arrangements. It must also be recognised that Lifts may not be used in fire emergencies. Particular attention should be given to access \ egress arrangements for persons with visual, aural or mobility impairments especially where lectures, seminars, practicals and field trips are being scheduled. These matters should be considered in detail by the Head of College \ School \ Department \ Centre \ Unit, in consultation with others such as the Buildings Officer/ Facilities maanger and the General Services Officer etc. 13.1.1 Pregnant employees, employees who have recently given birth or who are breast feeding (*) The Safety, Health & Welfare at Work (Pregnant Employees etc.) Regulations Current Edition lay down specific requirements in addition to the Safety, Health & Welfare at Work Act and the Safety, Health & Welfare at Work (General Applications) Regulations, Current Editiosn. These Regulations provide protection to female employees during pregnancy, after recently giving birth or during periods of breast-feeding, by outlining the health and safety management procedures to be in place. The general hazards that persons in this condition must not be exposed to and for which risk assessments (*) must be carried out are: Physical hazards including shocks, vibration, handling loads, noise, movement and postures which give rise to excessive fatigue etc. Ionising and non-ionising radiation. Chemicals including cancer causing agents, anti-cancer drugs and carbon monoxide. Biological agents including bacteria, viruses etc. 13.1.1 Pregnant employees, employees who have recently given birth or who are breast feeding (Cont.) Hazards specific to pregnancy and breast-feeding include: Pressurisation chambers. Rubella unless adequate immunised. Toxoplasma. Lead and lead substances. Underground mine work. N.B. The regulations only apply when the employee notifies her employer that she is pregnant, after recently given birth or is breast-feeding and provides the appropriate medical certificate. Other Regulations that also are relevant are the Maternity Protection Act, Current Edition; European Communities (Social Welfare) Regulations, the Maternity Protection (Health and Safety Leave certification) Regulations Current Edition. In the case of Pregnant employees, employees who have recently given birth or who are breast feeding, special precautions are needed for her to that of the developing child. Guidance for this is given in the Health & Safety Authority booklet A Guide to the Safety, Health & Welfare at Work (Pregnant Employees etc.) Regulations Current Edition. Note (*) The assessment forms contained in Document No.3 should be utilised by depts. for assessing the risks to pregnant employees etc., with respect to exposure to Chemicals or Biological Agents and arising from manual lifting or VDU workstations. When a staff member notifies HR of their pregnancy, ( prerequisite to claim benefits), HR will issue the employee with a Pregnancy Job risk assessment form which they should complete in conjunction with their line manager and return to the Health and safety Office. It will then be reviewed by the ҹ޸þ Occupational Health Physician. ( Note: The above applies for staff and not to students. To discharge common law obligations to students with regard to their course work and areas of activity, pregnancies involving students either undergraduate or postgraduate should be referred to the Student Health Officer) Individuals who suffer from medical conditions Persons who are known to suffer from any medical condition should not be exposed to situations or carry out certain tasks which may increase the risk to health and safety. In particular, conditions like allergies, asthma or hypersensitivitys haemophilia and epilepsy, which may present serious risks in chemical or biological laboratories and also where work with animals or plants is carried out. Allergies, Asthma and Hypersensitivity (*) An individual may be hypersensitive to certain substances, either in the vapour, liquid or solid state. Health care/Lab workers may also develop allergies to powdered Latex gloves. A number of compounds may cause irritant or allergic dermatitis if brought into contact with the skin (often after repeated contact). Compounds which are frequently responsible for dermatitis include hydrocarbons (including chlorinated and nitro-chlorinated compounds), and phenolic groups of compounds. Special precautions are required: substitute e.g. avoid skin contact, wear powder free surgical gloves, use barrier cream, and local exhaust ventilation, carry out work in good fume cupboards, keep skin clean, wash and dry skin properly, avoid using heavy duty or aggressive cleaning agents for cleaning hands, replace skins natural oil with a good hand cream. People who suffer from asthma, severe hay-fever or rhinitis may be put at risk or may put themselves at risk by working in dusty environments e.g. concrete labs, demolition work or working in areas with known respiratory sensitisers (chemicals with an R42 risk phrase under the old CLP regulations or H334 Hazard label code under new CPL regulations or occupational asthma agents e.g. rosin in soldering flux, proteolytic enzymes, platinum salts, isocyanates, dust from flour \ grain, animal houses, aviaries \ bird lofts, green houses (pollens) or sawing red cedar wood dust in wood-working shops. Those who work with animals, especially rodents, may become sensitive to airborne particles in animal houses and micro-organisms and fungal spores in animal excreta and on their skin. Any staff member who has a pre-existing condition or impairments or acquired impairments/illnesses which may be aggravated by their work / work area or for which special adaptations or work equipment is sought should contact their department management. In this context the Human Resources may be contacted with a view to seeking a referral to the ҹ޸þÒs Occupational Health Physician as HR related work accommodation and general welfare related. Otherwise, should a staff member considers they are developing an allergy to a chemical, animal, plant or other agent should bring this to the attention of department management and seek medical advice at the earliest opportunity. (In this context the Health and Safety Office may be contacted with a view to seeking a referral to the ҹ޸þÒs Occupational Health Physician). N.B. Colleges \ Schools \ Departments \ Centres \ Units whos work involve known occupational health risks are legally required to ensure that job specific pre-employment health surveillance is undertaken to identify persons whose health may be put at risk by placement in such environments. Appropriate measures must be taken to protect the individuals health, which would normally include substitution, enclosure and ventilation, removing the person from the sensitisers or vice versa . (Read in conjunction with Section 11.0 Occupational Health and Health Surveillance). Epilepsy (*) Persons who suffer from epilepsy are not barred from working in laboratories or workshops but it is essential that the supervisor and those with whom they work should be aware of their disability and know how to deal with an incident and to make the person comfortable and safe during same. Individuals who suffer from medical conditions (Cont.) Haemophilia (*) Any person who suffers from haemophilia should inform their superior or demonstrator of the fact at the earliest opportunity. Other conditions: There may be other medical conditions e.g. back problems, heart or chest problems or persons with high-risk immuno-deficiences, which may need special consideration in relation to work assignments or in relation to first aid response, so that the correct measures \ precautions are put in place. In all cases, where persons are aware or discover that they are suffering from any such medical condition, they have a duty to inform their superiors of the situation. This confidential knowledge can not be used to diminish the persons self-esteem or affect their position in the workplace. Individuals who have visual, aural or mobility impairments. Every facility should be made available to assist such persons and eliminate exposure to hazardous situations that might endanger their health and safety. This is fully outlined in the evacuation procedures required in emergency situations [see Document No.2 Section 18.2 Fire & Other Emergencies]. Equally it is incumbent that personnel with any of the above impairments, should not be assigned tasks that present significant risks to them due to their impairment and that supervisors are aware of their responsibilities. Colour Blindness (*) Everyone needs to be aware of any abnormality in their colour vision. This condition could have significance where a person is involved with electrical wiring or working in a boiler house or control room, where the identification of colours may be important for personal safety. Any abnormality should be reported to the supervisor or demonstrator so that steps may be taken to overcome any resultant difficulties. 13.1.4 Young Persons \ Persons of an advanced age (*) It is axiomatic that persons in this category are not exposed to hazardous situations or required to perform tasks that would put them at risk. For older personnel the hazards may be physical i.e. too strenuous, heights, confined places or extremes of temperature. In addition they may suffer from a medical condition outlined previously. Young persons are seen as being particularly at risk because of their possible lack awareness of existing or potential hazards, immaturity and inexperience. The Safety, Health & Welfare at Work (Children & Young Persons) Regulations, current edition, has the effect of designating young persons, on work experience, as employees for the purposes of health & safety legislation. N.B. Under the Regulations, a young person is defined as having reached 16 years or the school leaving age (whichever is the higher) but is less that 18 years. A Note on Covid-19 Covid-19 is a global community health pandemic. It is associated with the movement and interaction of people across all aspects of society, person-to-person activities and interactions. Covid-19 is a serious infectious public health virus associated with people, which can make anyone seriously ill. For some people, the risk is higher. Transmission of the SARS CoV-2 virus (the causative agent of Covid-19) is via nasal/exhaled droplets and splash, spray or hand contact with the respiratory tract. It is particularly problematic in an enclosed indoor setting or in close interpersonal contact due to sharing of facilities, touching of communal use surfaces, materials, equipment, vehicles, communal use of PPE, instruments and writing pens, etc . Closed confined indoor environments with high numbers of persons or air re-circulation systems and close proximity contact opportunities are a particular risk. Large assemblies of persons and contact sports are also a particular risk, as are many institutional or care settings. High-risk persons and persons classified as very high risk/vulnerable groups are also of particular risk. Any persons present in domestic, recreational or work situations may be asymptomatic (without displaying symptoms). There is also a variable incubation period of up to 14 days. Immunity duration is also unknown at this point in time. Covid-19 is a community public health pandemic biological virus that impacts persons health (this applies in any setting currently). There are 2 levels of higher risk vulnerable persons:  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html" \l "very-high-risk" very high risk(also called extremely vulnerable)  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html" \l "high-risk" high risk The HSE Ireland have given different advice to protect people in each group. What each group should do: Very high risk peopleHigh risk peopleThey need to cocoon. Stay at home at all times. Avoid face-to-face contact. Minimise all non-essential contact with other members of their household.  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/cocooning.html" Read more about cocooningTake extra care to avoid catching coronavirus. Strictly follow theHSE  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/protect-yourself-and-others.html" advice on how to protect yourself from coronavirus Very high risk groups (extremely vulnerable) for Covid-19 The list of people in very high risk groups include people who: are over 70 years of age (even if you're fit and well) have had an organ transplant are undergoing active chemotherapy for HYPERLINK "https://www2.hse.ie/conditions/coronavirus/cancer-patients.html" cancer are having radical radiotherapy for lung cancer have cancers of the blood or bone marrow such as leukaemia, lymphoma or myeloma who are at any stage of treatment are having immunotherapy or other continuing antibody treatments for cancer are having other targeted cancer treatments which can affect the immune system, such as protein kinase inhibitors or PARP inhibitors have had bone marrow or stem cell transplants in the last 6 months, or who are still taking immunosuppression drugs severe respiratory conditions including cystic fibrosis, HYPERLINK "https://www2.hse.ie/conditions/coronavirus/asthma.html" severe asthma, pulmonary fibrosis, lung fibrosis, interstitial lung disease and HYPERLINK "https://www2.hse.ie/conditions/coronavirus/copd.html" severe COPD have a condition that means you have a very high risk of getting infections (such as SCID, homozygous sickle cell) are HYPERLINK "https://www2.hse.ie/conditions/coronavirus/weak-immune-system.html" taking medicine that makes you much more likely to get infections(such as high doses of steroids or immunosuppression therapies) have a serious heart condition and you're pregnant If you are in a very high risk group, please consult the HSE.ie Guidance on Cocooning as set out on their web site at  HYPERLINK "https://www2.hse.ie/conditions/coronavirus/cocooning.html" Read our guide on how to cocoon High risk groups for Covid -19 The list of people in high risk groups includes people who: are over 60 years of age have a learning disability have a lung condition that's not severe (such as HYPERLINK "https://www2.hse.ie/conditions/coronavirus/asthma.html" asthma, HYPERLINK "https://www2.hse.ie/conditions/coronavirus/copd.html" COPD, emphysema or bronchitis) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/heart-conditions.html" heart disease (such as heart failure) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/high-blood-pressure.html" high blood pressure (hypertension) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/diabetes-and-coronavirus.html" diabetes have chronic kidney disease have liver disease (such as hepatitis) have a medical condition that can affect your breathing have cancer have a HYPERLINK "https://www2.hse.ie/conditions/coronavirus/weak-immune-system.html" weak immune system (immunosuppressed) have cerebrovascular disease have a condition affecting your brain or nerves (such as Parkinson's disease, motor neurone disease, multiple sclerosis or cerebral palsy) have a problem with your spleen or have had your spleen removed have a condition that means you have a high risk of getting infections (such as HIV, lupus or scleroderma) are HYPERLINK "https://www2.hse.ie/conditions/coronavirus/weak-immune-system.html" taking medicine that can affect your immune system (such as low doses of steroids) have HYPERLINK "https://www2.hse.ie/conditions/coronavirus/obesity-and-coronavirus.html" obesity are residents of nursing homes and other long-stay settings are in specialist disability care and are over 50 years of age or have an underlying health problem 13.2 Arrangements for Persons with Special Needs The responsibilities of the College \ School \ Department \ Centre \ Unit and Personnel have been detailed already in section 13.1 above and covered in Sections 3.0, 4.0 and 5.0. The Head of each College \ School \ Department \ Centre \ Unit must assess the specific risk to these individuals health and safety. This is outlined in Document 3 Section 19.0 Hazard Identification and Risk Assessment. In the case of young persons the risk assessment must be carried out before they start work. In addition, the Regulations specifically exclude certain types of hazardous work for young persons. Accordingly, special modifications or additional precautions may have to be taken in the workplace or certain categories of work may have to be avoided by these categories of persons. It is the responsibility of each College \ School \ Department \ Centre \ Unit Head to ensure that adequate arrangements and controls are put in place to cater for the safety of persons with special needs and impairments, who work in his \ her College \ School \ Department \ Centre \ Unit. The following personnel in this College \ School \ Department \ Centre \ Unit have the above mentioned responsibilities ( please enter) : Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14Title Areas of Responsibility    ҹ޸þ College Cork - College/School/Department/Centre/Unit Safety Statement DEPARTMENT: ________________________________________________________ DOCUMENT NO. 1: Department Safety Management System SECTION 13.0 - Persons with Special Needs Rev.#9 Date: Jun. 20 PAGE  13 - PAGE 1 Disc200.3Hum\doc1\Sect13 KL    : ; = M N O P   > ? p q  U s  ( ) 8 ^ GKdRS]hp76@CJOJQJhR@CJOJQJhp@CJOJQJh#5@CJOJQJhp5@CJOJQJhp7@CJOJQJhp75@CJOJQJ=L ; O P > ? 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