ࡱ> z|y #]bjbj"e"e ?@_@_Smvv8TtL,"666+++++++$.Q1++66+"""j66+"+""t'+0뽺e{f*z++0, +1~1(++12+H"++_!B,1vX :  14 MEMBERS OF THE PUBLIC AND VISITORSPRIVATE  Visitors to Colleges \ Schools \ Departments \ Centres \ Units should only be allowed enter its precincts with the permission of the College \ School \ Department \ Centre \ Unit Head, or his authorised designate. It is the responsibility of the staff member accompanying any visitor to bring the relevant safety procedures in this document, to the attention of his \ her visitors. Staff members should accompany visitors at all times within the precincts of the College \ School \ Department \ Centre \ Unit. Visitors should be required to sign in and out on a Visitors Book located at a convenient place at the entrance to the College \ School \ Department \ Centre \ Unit. In the event of a fire a designated member of staff should take this book to the designated assembly point and transmit it to the General Service Supervisor. 14.1 A NOTE ON COVID-19 Covid-19 is a global community health pandemic. It is associated with the movement and interaction of people across all aspects of society, person-to-person activities and interactions. Its prevalence is currently high across the world and may be an ongoing health risk with which the world will have to live with and adapt to for some years to come. Accordingly, it has implications for close contact to any persons visiting the ҹ޸þ campus for any reason. 14.2 CONTRACTORS Responsibility for ensuring the safety of contractors and staff members while they are working on the College \ School \ Department \ Centre \ Unit precincts rests jointly with the UCC Officer \ Manager engaging the contractor and the College \ School \ Department \ Centre \ Unit Head. The UCC Officer \ Manager is responsible for: Checking that relevant contractors under his / her control, have submitted their company safety statement and relevant insurance, before contracts are awarded and adequacy of same. Raising and approving a Permit to Work Order (in conjunction with the Head of any College \ School \ Department \ Centre \ Unit that may be affected) prior to the commencement of any type of work, as indicated in Section 16.0. Inducting Contractors as per the requirements of the Buildings Office Contractor Safety System. And the ҹ޸þ Accident and Dangerous Occurrence reporting system. Appointing competent persons to fulfill the legal roles of Project Supervisor Design and Construction Phases, compiling safety files \ safety plans and notifying the Health and Safety Authority as per the provisions of the Safety, Health and Welfare at Work (Construction) Regulations (Current Edition) as relevant to the scope of the project. Ensuring that all contractors employed (a) work in a safe manner at all times and that appropriate precautions are taken at the outset, to ensure the safety, health and welfare of all members of the ҹ޸þ community or the general public who may be affected by the work, (b) adhere to the requirements of the Safety, Health and Welfare at Work Act current edition and subordinate Regulations, (c) adhere to the provisions of the Safety, Health and Welfare at Work (Construction) Regulations, (Current Edition)* *(if the works fall under the scope of the Construction Regulations). The College \ School \ Department \ Centre \ Unit Head is responsible for inducting contractors in the following areas: Emergency plans and evacuation \ assembly procedures in the department. First aid and fire fighting facilities in the College \ School \ Department \ Centre \ Unit. The key hazards which may be encountered within the departments and general safety rules of the College \ School \ Department \ Centre \ Unit. The College \ School \ Department \ Centre \ Unit Head shall delegate responsibility for liaison with the UCC Officer / Manager engaging the contractor to a designated nominee or the College \ School \ Department \ Centre \ Unit Safety Officer. This will ensure that the College \ School \ Department \ Centre \ Unit is kept up to date on areas such as contractor commencement dates etc. and that work is carried out in an efficient and safe manner. EMPLOYERS SHARING THE SAME WORKPLACE Under the Safety, Health and Welfare at Work (General Applications) Regulations, current edition, there are specific requirements for the above. Under Regulation, employers sharing the same site, workplace, hospital, catering facilities etc. have a duty to co-operate with each other in implementing any safety, health, welfare and occupational hygiene provisions considered necessary. These duties must take account of the nature of the activities involved and to co-ordinate the necessary protective and preventative actions required. This situation arises in the context of UCC staff at Cork ҹ޸þ Hospital, Wilton; CUMH, Library staff at various public \ private hospitals; contract catering facilities at UCC; national or independently funded research centres based at UCC; long term contractors of the Buildings and Estates Office; contract cleaners and contract security firms (out of hours) employed by General Services; Banking and retail concessions at UCC. Employers in this category must also inform each other and their respective employees and safety representatives of any occupational risks they may be exposed to due to these adjacent work activities. The mechanism for same must be via the Head of College \ School \ Department \ Centre \ Unit engaging the service \ arranging the concession or the College \ School \ Department \ Centre \ Unit responsible for the staff at the shared site. Responsibility for the above co-operative arrangements and exchange of information shall be the same as in 14.2 Contractors. 14.4 TYPICAL HEALTH & SAFETY REQUIREMENTS FOR INCLUSION IN CONTRACTS WITH THIRD PARTIES (Note: Contractors shall ensure the compliance of all/any sub-contractors with the following as a contractual condition). All contractors and their sub-contractors, as a condition of engagement with UCC \ undertaking work at UCC, Shall: Provide UCC with proof of adequate assurance cover \ arrangements before commencing work at UCC. ( This to also apply for any sub-contractors subsequently engaged by the contractor). Comply with the requirements of the Safety, Health and Welfare at Work Act current edition and all relevant subordinate Regulations. [In particular contractors/ sub-contractors shall : (a)comply with the Safety, Health and Welfare at Work ( General Applications) Regulations current editon, with regard to the duties of employers on shared sites and the sharing of information on relevant occupational risks and co-ordination of protective and preventative actions required. ( Note: this to be undertaken via the Contractor representative on site and the relevant UCC contracting representative )]. (b) Supply their UCC contracting representative with 2 copies of their Safety Statement, before commencing work at UCC. This safety statement shall be up to date and site \ work specific i.e. shall cater for the work which they are actually undertaking at UCC and shall provide for: Hazard identification, hazard elimination, risk assessment, controls and arrangements. a Safety Management System as per the Health & Safety Authorities Code of Practice & SHWW Regulation Compliance with all relevant safety legislation, safe working practices (required by their Safety Statement, Legislation HSE/HSA guidance and \ or relevant Codes of Practice). Monitoring the observance of their staff and sub-contractors with same and instituting disciplinary action for non-compliance. Ensure that all their staff and any sub contractors employed, work in a safe manner at all times and that appropriate precautions are taken from the outset, to ensure the safety, health and welfare of all members of the ҹ޸þ community or the general public who may be effected by their activities. This to include : Anticipating the impact of the contractors work on others and identifying hazards \ risks posed to all users of UCCs Buildings and Estates arising from same. (This to be undertaken as a mater of course, in advance of executing work). Making adequate provision for the safety of all categories of person that may be effected, prior to the commencement of work and organising the work or the timeframe within which work is executed, so that the contractors activities do not prevent/impair persons in the access or egress of UCCs buildings \ estates or adversely impact upon the health or safety of any visitor or members of the ҹ޸þ Community. [This to include notifying the B&E Office \ General Services, raising any necessary work permits, conducting safety induction courses, making said sub contractors aware of all H & S requirements and UCC insurance requirements (to which the contractor has been made aware as per his \ her contract with UCC)]. Physically sectioning off of any work at height \ open services \ open manholes\ equipment under repair or areas under repair and any temporary work areas utilised in circulation areas using high visibility, temporary barriers or screens of adequate strength, height and stability that will ensure that all categories of persons (a) will not be effected by the work being executed or (b) will be able to safely access buildings \ rooms at any time during and after the working day, and for as long as said activity is being executed). In addition all contractors \ sub contractors shall: Control the work of their staff and any visitors or sub contractors working who attend upon them at UCC and advise them of the location of assembly points and action to be taken in the event of a fire \ activation of a fire alarm. Adhere to the ҹ޸þÒs accident and dangerous occurrence reporting system and shall require the compliance of any \ all sub-contractors with same, as a condition of engagement. (Note: This shall include for the contractor promptly reporting accidents, near misses and dangerous occurrences which occur on ҹ޸þ property, conducting investigations of same and making reports to the ҹ޸þ (utilising the ҹ޸þ forms & via their UCC contact. In addition the contractor shall initiate such actions as necessary to prevent a recurrence of a similar incident. Ensure that their staff and any sub contractors undertake relevant safety induction course prior to commencing work at UCC (this to be organised by the contractor and undertaken at the contractors expense). In addition contractors \ sub-contractors shall undertake \ participate, at the contractors expense, in any additional relevant safety training deemed appropriate by UCC. Ensure that their staff and sub-contractors are fully instructed at the contractors expense in fire and safety precautions appropriate to the areas where they may be deployed and that the appropriate personal protective equipment (in particular eye protection), is worn when accessing ҹ޸þ laboratories and workshops. Ensure that all their staff, visitors and sub-contractors wear appropriate clothing and use personal protective equipment and safety equipment appropriate to the work being executed or the work environs and the risks involved. [Note: protective clothing and safety equipment shall be made available and maintained at the contractors expense.] Ensure that all their staff \ sub contractors regularly stationed at UCC are trained by the ҹ޸þ Fire Consultant, at the Contractors expense, in fire evacuation procedures in the event of fire with particular attention to procedures relating to assisting with crowd control and the evacuation of impaired persons in buildings which the contractor frequents/ occupies. Ensure that their staff \ sub contractors regularly stationed at UCC, willingly assist with and participate in any ҹ޸þ procedures that facilitate crowd control and the evacuation of persons from buildings, in the event of fire or other emergency (to include mobility \ visually impaired members of the college community). This should be done in conjunction with the ҹ޸þ Fire Consultant. Draw up their own emergency response plan for all foreseeable emergencies, associated with their own activities on site. (This shall be undertaken in conjunction with Mr. J.V. O'Callaghan, ҹ޸þ Fire Consultant and at the Contractors expense). Ensure that all their staff, sub-contractors and visitors adhere to the ҹ޸þ Smoking Policy which prohibits smoking in all ҹ޸þ Buildings with the exception of licensed premises; designated areas within restaurants, canteens, cafes and snack bars (which are provided with adequate ventilation). Ensure that the maximum permitted occupant capacities(*) are not exceed in any assembly hall, banking hall, shop, bar, restaurant, dining area, canteen or coffee room operated by contractors from time to time, whether occasional, temporary, in-frequent or long term use. Note (*) available from the Buildings and Estates Office \ ҹ޸þ Fire Consultant Promote safety consciousness in their staff \ sub contractors and generate a pro-active safety attitude.. Undertake weekly inspections of their employees work activities to ensure compliance with safe working requirements Ensure that the requirements for late and off-peak working in UCC are adhered to. Ensure the availability of trained and competent occupational first aiders within their staff deployed at UCC and the provision of their own First Aid Kits as per SHWW (General Application) Regulations, current edition Ensure that all physical work undertaken by their staff or their subcontractors (outside of designated permanent areas) and any access to man holes, roofs, plant rooms, service ducts or service utilities is executed under control of the UCC permit to work system (to be raised with the UCC Buildings & Estates Office). Ensure that any hazards \ defects reported that are under the contractors control are rectified as soon as is reasonably practicable. Communicate in advance to their designated UCC contract representative and the General Services Officer \ Supervisors of any intention to undertake work in the Estates \ Building which may have safety, health or welfare implication for staff/ students or which result in interruption of services to the College \ School \ Department \ Centre \ Unit or Building or which may have an implication for security or which may necessitate the authorisation of contractors to have access to College \ School \ Department \ Centre \ Unit areas or ҹ޸þ buildings. Ensure that their staff and sub contractors maintain \ leave all escape routes, access routes and any work areas which are in common occupation in a tidy condition at all times. (Note: This to include the interior \ exterior of buildings and building exits). Ensure that their staff do not interfere with the operation of fire doors or interfere with fire equipment provided in buildings Ensure that their staff, sub-contractors or suppliers do not place rubbish bags \ combustible materials or equipment or goods in corridors, stairways or adjacent to exits in \ from buildings. (Note: Rubbish must be removed from the buildings as it accrues and deposited in wheelie bins). Ensure that any \ all window cleaning undertaken by their staff, which necessitates work at height, is executed under the control of the UCC permit to work system (via the Buildings & Estates Office), that the areas beneath said work areas are cordoned off for the duration using physical barriers of adequate height and that extension ladders (restrained in all directions, fall arrest systems and mobile elevating work platforms are utilised as the safe systems of work (in increasing order of preference). Note: work which may impact on fire exits or work which requires to be undertaken in circulation routes or high use pedestrian areas will require additional precautions and should be arranged for out of hours. Ensure that 'Cleaning in Progress \ Wet Floor' hazard signs and temporary high visibility barriers are used by their staff when internal floors are being washed or polished and when external paved areas \ building exteriors are being washed and cleaned while people (students, visitors, contractors and staff) are on site. Appropriate signs should also be used where there are leaks or where internal surfaces at main building entrances become wet \ slippery due to unfavourable weather conditions. (Note: Temporary warning signs should be deployed in all directions and the contractor should ensure an adequate availability of signs for each building \ building group. Comply, in the context of ҹ޸þ access policies, with the utilisation (where allowed) of the designated car \ vehicle parking spaces provided within the college precincts , not parking on corners, foot-paths or in front of building exits or gates and maintaining access at all times, for emergency service vehicles and pedestrian access \ egress to \ from buildings. Ensure that deliveries are scheduled in conjunction with the General Services Supervisors for off-peak times. Comply with arrangements that exist to facilitate and regulate late \ off-peak hours working in UCC Buildings & Estates (i.e. weekends, evenings or early mornings) where contractors are authorised to do so by their UCC contract. [In such cases, authorised persons must phone in or physically report to General Services Reception on entering\ leaving ҹ޸þ Buildings and sign any College \ School \ Department \ Centre \ Unit Late Working Book on entering \ leaving the building. Immediately act on any safety hazards brought to their attention by UCC representatives this to include cessation of activities \ rescheduling where deemed appropriate by UCC this to be at the contractors expense. Good housekeeping measures are instituted at all times, that exit routes or escape routes are not obstructed or used as storage \ delivery areas and that rubbish is not allowed to accumulate or deposited in buildings (after cleaning ), pending collection, but is removed directly from the building and placed in a locked wheelie bin in the open air. Any flammable solvents, waxes, toxic chemicals or hazardous chemicals are kept under lock and key in proprietary bunded chemical cabinets. (To be provided at the Contractors expense and in areas authorised by UCC) Provide such trolleys \ wheeled trucks and mobile mechanical lifting devices as are necessary to enable their staff to move \ lift heavy objects in \ out of vehicles, in \ out of buildings or up and down steps \ stairs in buildings not fitted with lifts in the various locations where work may be conducted. Note: In the specific case of floor polishers contractors shall provide such equipment and operate safe systems of work for transporting such equipment to \ from floors, (as the work necessitates), where lifts are not provided in buildings. (Alternatively an adequate number of such equipment should be installed to eliminate the necessity for constant re-location in buildings not fitted with lifts or alternative methods of polishing utilised). Ensure that all equipment under the control of the contractor is adequately maintained \ kept in a safe condition and that proper steps are taken to repair faults in equipment owned by the contractor or used by the contractor (by agreement).. Ensure that their staff who operate machinery \ equipment for the purpose of their work are fully trained in respect of all aspects of that equipment's safe operation. (Note: A documented Safe Operating Procedure Sheet and list of Hazards and Risk Assessment is central to this training and should be available on-site as part of the contractors safety statement Where safety training functions associated with the above are undertaken, such training shall be carried out by 'competent' persons at the contractors expense and a record of any such training shall be available for inspection on-site as part of the contractors safety statement). Endeavour to remedy, by promptly reporting to the UCC Buildings & Estates Office, any defects which occur in the services and fabric of any areas which the contractors staff occupy or utilise. (Note: To this end, any faulty equipment or rooms where defective services \ fabric temporarily exist may have to be taken out of operation and alternative arrangements made, until a proper repair is executed or the item/ area is made safe). Foot note: The Contractor may make recommendations to the ҹ޸þ (via their UCC contract representative), on relevant health and safety hazards that impact on their staff or as to any facilities \ services (*), that the contractors requires to facilitate him \ her discharge a statutory duty to his \ her staff or that is required to facilitate the discharge of the contract in a manner that adequately protects the ҹ޸þ community. [(*)The onus is on the contractor to make all arrangement \ financial provisions in this regard however if facilities \ services require to be made available within UCC buildings, UCC may charge the contractor for the provision of same o re-negotiate the service contract. ] The following personnel in this College \ School \ Department \ Centre \ Unit have the above mentioned responsibilities ( please enter) : Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14Title Areas of Responsibility    ҹ޸þ College Cork - Department/ Unit/ Centre Safety Statement DEPARTMENT: ___________________________________________________________ DOCUMENT NO. 1: Department Safety Management System SECTION 14.0 - Members of the Public, Visitors, Contractors, Shared Workplaces Rev.#6 Date: Jun. 20 PAGE  14 - PAGE 1 Disc200.1Hum\doc1\Sect14 &'/012>FIPS^ahkp  0 2 3 w x y } ഴ~~oo~h}5@CJOJQJ\"h}h}5@CJOJQJ\h}@CJOJQJh^w@CJOJQJh@CJOJQJh>'o@CJOJQJ%jh>'o@CJOJQJUh>'o@CJOJQJ"jh>'o@CJOJQJUh>'o5@CJOJQJ+22 3 x y b c t w]^!iUV $ 0*$a$ $ & F 0*$a$$ & F 0*$a$$*$a$   # $ & ' ] g # ' J \ a b c s t 56_wμh@CJOJQJh^w@CJOJQJh>'o5@CJOJQJh>'o@CJOJQJ"h}h}5@CJOJQJ\h}CJOJPJQJmH sH $h h}CJOJPJQJmH sH h}5@CJOJQJ\6<]^%/!?Bi&SUVZ :;f?h>'o5@CJOJQJh6>h6>6@CJOJQJh6>@CJOJQJh>'o6>*@CJOJQJh@CJOJQJh^w@CJOJQJh>'o@CJOJQJ@V?Z[HIJ K !"$ & F 0*$a$$ 08*$^8`a$ $ 0*$a$ $ & F 0*$a$ $ 0*$a$?IZ[ 67KNn6HInp¶穩zu h>'o>*h^w5>*@OJQJh>'o5>*@OJQJh>'oCJOJQJh>'o6CJOJQJh>'o5@CJOJQJh@CJOJQJh^w@CJOJQJh6>@CJOJQJh6>6@CJOJQJh>'o6@CJOJQJh>'o@CJOJQJ. 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