ࡱ> MOL %bjbj++ yBAA lllll$P\PP4VXXXXXX,g #lllllVVW"l)$JB0## "l" # 2:   * INTERPRETATION - "Department" means College/School/Department/Centre/Unit as relevant. 18.9.1 GENERAL Lecture theatres, seminar rooms and meeting rooms are areas where varying numbers of staff, students and other persons assemble on an occasional or frequent basis. Many of the people frequenting such places of assembly will not be familiar with their surroundings. The likelihood of panic is greater in situations where persons are faced with an emergency in which they believe their lives are in danger and they lack confidence, due to the unfamiliarity with their surroundings and/or the ability of management and staff to cope with the situation. Most of these roomsPRIVATE  will be under the control of central booking but certain rooms will be under departmental control. In all cases, the person lecturing/running the event will be UCCs representative and accordingly will be responsible for the safety of persons in attendance for the duration of their lecture/event. 18.9.2 HAZARDS The injuries/loss associated with the assembly of people in lecture theatres, seminar rooms and meeting rooms include: Crushing (Fatalities/Serious Injury)Asphyxiation (associated with fire)Smoke InhalationSlips, Trips and Falls (See Section 18.5.0)BurnsInjuries  These injuries/loss are associated with the following hazards: Overcrowding of lecture theatres, seminar rooms and meeting rooms. Overloading of electric sockets. Inadequate fire safety procedures. Inadequate crowds control arrangements all key times (e.g. events, student elections, start of term etc.) Inadequate staff training in fire safety and in the general principles of workplace safety. Furnishings with high fire propagation characteristics. Smoking. Torn furniture and exposed foam. Obstruction of emergency exits and escape routes. Worn or torn floor coverings. workplace Trailing electrical cords and extension leads. Raised mat edges. 18.9.3 RISKS The risks associated with the aforementioned hazards are to be assessed by the Department (using the appropriate technical input where necessary). These assessments shall be carried out using: Check lists provided (where applicable) and Departmental Hazard Identification/Risk Assessment Work Sheets contained in Document No.3 i.e. Departmental Hazard Risk Assessment (D.H.R.A.). 18.9.4 ARRANGEMENTS AND CONTROLS REQUIRED These hazards and risks will be minimised by the following arrangements and controls: The event organiser/lecturer shall ensure that the room occupant capacity and facilities for impaired persons are compatible with the likely audience and numbers of persons who may be attending. They should also include taking account of any security risks that may be associated with the activity and undertaking a risk assessment of same, having regard to the likely impact on the safety of persons and property and reputation of the College. The posting of fire evacuation notices in prominent positions throughout lecture theatres, seminar rooms and meeting rooms (General Services). The instruction (by the lecturer) of each class/group at the commencement of each contact session as to the position of the nearest fire exits, the appropriate assembly points and action to be taken in the event of a fire alarm. [If the class uses one room/day or term, then the frequency may be reduced accordingly]. The removal of excess numbers of students or others if lecture, seminar or meeting rooms are over-crowded 18.9.4 ARRANGEMENTS AND CONTROLS REQUIRED (Cont.) Every lecture/meeting room etc., should have a permanent laminated fire safety notice situated at the podium position. This notice would enable the lecturer/presenter to identify where the exits, emergency evacuation assembly points are and other fire procedures to be followed, before commencement of lecture. [The College Fire Consultant, Mr. J.V. OCallaghan can assist in this regard if not already in place]. The inspection of premises each day before admittance of students, staff or others by General Services/Dept. operatives to ensure that all exits are unlocked and readily available for use (internally and externally). The corridors and exit ways are free from obstruction. All lighting points are functioning properly i.e. general lighting, safety lighting, exit notice lighting and lighting of any external exit ways. All exit doors, gates and their fastenings are operating satisfactorily and that they are free from chairs and padlocks etc. The provision of a minimum L3 standard fire detection and alarm system comprising smoke/heat detection, break glass units and alarm bells. [See also Section 18.1.0 Fire & other Emergencies] The selection installation and maintenance of fire fighting equipment in accordance with IS 290 and IS 291: 1986 respectively. The provision of adequate number of escape exits, of adequate width and protection of same from the ingress of smoke. (Note: one exit required for up to 60 persons two exits for 60+ persons). The provision and maintenance of fire doors in closed positions to escape routes (unless held open by an electro-magnetic hold open device linked to the fire alarm system). The training of General Services staff and staff of departments/ sections/units who have responsibility for lectures, practicals and seminars in fire evacuation procedures. The training of General Services staff and staff of departments/section /units in the use of fire extinguishers once a year. The removal of satchels, items of clothing if necessary from in front of emergency exits and/or access/egress passageways. The removal of furniture etc. from the obstruction of escape routes. This should be done by General Services or Dept. operatives at the start of each day and by department/unit/centre staff at the commencement of each lecture if necessary. The prompt reporting of damaged floor coverings (damaged carpet tiles, raised mat edges etc.) to the Buildings and Estates Office by department/unit/centre staff or General Services attendants or Dept. operatives and prompt repair of same. The prompt reporting of broken/damaged seating to General Services and prompt repair of same. The avoidance of trailing leads and the installation of additional ground level sockets adjacent to the point of use The inspection of electrical installations and appliances by the Buildings and Estates Office at least annually and prompt repair of same if required. 18.9.5 ARRANGEMENTS AND CONTROLS The details of the Arrangements and Controls in place and those required in the short, medium and long term, shall be set out by the Department in the forms provided in Document No.4 i.e. Departmental Safety Action Plan (D.S.A.P.). These Arrangements and Controls shall be reviewed and updated on a yearly basis. 18.9.6 RESPONSIBILITIES The following personnel are responsible in the Department/Office/Area for ensuring the implementation and ongoing compliance with the aforementioned arrangements and controls. PRIVATE AREA/LOCATIONPERSON RESPONSIBLE1.2.3.4.5.6.   DEPARTMENT SAFETY STATEMENT DOCUMENT NO.2: Requirements for the Control of Hazards and Risks SECTION 18.9.0 - Lecture Theatres, Seminar and Meeting Rooms Rev.2 PAGE   PAGE 1 of  NUMPAGES 2 Common\Doc2\Sect9 DOCUMENT NO.2: Requirements for the Control of Hazards and Risks SECTION 18.9.0 - Lecture Theatres, Seminar and Meeting Rooms (Cont.) Rev.2 i z { C#!C!""H#I#Q#R#S#w#z#}###############H$Ǵǔ搈{h 5@CJOJQJjh Uh %jPh @CJOJQJUh 6@CJOJQJ%jh @CJOJQJUh @CJOJQJ"jh @CJOJQJUh @CJOJQJh 5@CJOJQJ-Zi e f EkdT$$Ifl09! 4 laM & F$*$If & F$*$If$*$a$ ? ]WM>$ & F 0*$a$ $ 0*$a$$*$a$Ekd$$Ifl09! 4 laM & F$*$If & F$*$IfEkd$$Ifl09! 4 laM 2#$M|^ $ & F 0*$a$$ 0`*$^``a$ $ 0*$a$$ & F 0*$^`a$ $ 0*$a$$ & F 0*$a$DX)hAx E2 $ & F 0*$a$ $ 0*$a$$ & F 0*$a$ $ 0*$a$$ & F 0*$a$\ "!#!D!~"""G#H#a#t#$ 0Z6$*$Ifa$ $ 0*$a$$ & F 0*$a$t#u#x#y#z#}#~#cEkd!$$Ifx0B#4 xax 0Z6$*$IfEkd$$Ifx0B#4 xax~#######cEkd$$Ifx0B#4 xax 0Z6$*$IfEkd$$Ifx0B#4 xax#######cEkd$$Ifx0B#4 xax 0Z6$*$IfEkd$$Ifx0B#4 xax##############,$ $d%d&d'd*$NOPQa$dEkd~$$Ifx0B#4 xax #$I$J$S$T$U$r$$$v$ 0$d*$Na$ "$1*&#$a$""&`#$/$ p@ A#$d%d&d'd*$NOPQa$,$ 0$d%d&d'd*$NOPQa$ H$I$J$K$Q$R$S$U$V$\$]$^$_$c$d$n$o$p$q$r$$$%%%%ггĩh 5@CJOJQJh CJOJQJ!h0_0J#CJOJQJmHnHuh 0J#CJOJQJjh 0J#CJOJQJU h 0J#jh 0J#Uh h 5CJOJQJ$$%%%%/$ p@ A#$d%d&d'd*$NOPQa$,$ $d%d&d'd*$NOPQa$A....()()))()000P&P 8$BP. A!"#$%S Dp4....()()))()00&P 8$BP. A!"#$%S TD phoenixR$$IfM!vh#v #v:V l5 54aMR$$IfM!vh#v #v:V l5 54aMR$$IfM!vh#v #v:V l5 54aMXDphoenixxw$$Ifx!vh#v:V x5/  / / 44 xaxw$$Ifx!vh#v:V x5/  / / 44 xaxw$$Ifx!vh#v:V x5/  / / 44 xaxw$$Ifx!vh#v:V x5/  / / 44 xaxw$$Ifx!vh#v:V x5/  / / 44 xaxw$$Ifx!vh#v:V x5/  / / 44 xax$$Ifx!vh#v:V x5/ / / / 44 xax$666666666vvvvvvvvv66666686666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~_HmH nH sH tH L`L Normal1$ CJOJQJ_HaJmH sH tH DA`D Default Paragraph FontVi@V 0 Table Normal :V 44 la (k ( 0No List 4+4  Endnote Text>*> Endnote ReferenceH*66  Footnote Text@&!@ Footnote ReferenceH*Z@Z TOC 1) $ 0*$]^`0 mH sH uV@V TOC 2% $ 0*$]^`0 mH sH uV@V TOC 3% $ p0*$]^p`0 mH sH uV@V TOC 4% $ @ 0*$]^@ `0 mH sH uV@V TOC 5% $ 0*$]^`0 mH sH uN@N TOC 6 $0*$^`0 mH sH uF@F TOC 70*$^`0 mH sH uN@N TOC 8 $0*$^`0 mH sH uN@N TOC 9 $ 0*$^`0 mH sH uZ @Z Index 1% $ `*$]^`` mH sH uZ @Z Index 2% $ 0*$]^`0 mH sH uJ.@J  TOA Heading *$ $ mH sH u*"* Caption:/: _Equation Caption44 Header ! 9r 4 @"4 Footer " 9r .)@1.  Page NumberPK!pO[Content_Types].xmlj0Eжr(΢]yl#!MB;.n̨̽\A1&ҫ QWKvUbOX#&1`RT9<l#$>r `С-;c=1g'}ʅ$I1Ê9cY<;*v7'aE\h>=,*8;*4?±ԉoAߤ>82*<")QHxK |]Zz)ӁMSm@\&>!7;ɱʋ3װ1OC5VD Xa?p S4[NS28;Y[꫙,T1|n;+/ʕj\\,E:! t4.T̡ e1 }; [z^pl@ok0e g@GGHPXNT,مde|*YdT\Y䀰+(T7$ow2缂#G֛ʥ?q NK-/M,WgxFV/FQⷶO&ecx\QLW@H!+{[|{!KAi `cm2iU|Y+ ި [[vxrNE3pmR =Y04,!&0+WC܃@oOS2'Sٮ05$ɤ]pm3Ft GɄ-!y"ӉV . `עv,O.%вKasSƭvMz`3{9+e@eՔLy7W_XtlPK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-!pO[Content_Types].xmlPK-!֧6 -_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!!Z!theme/theme/theme1.xmlPK-! ѐ'( theme/theme/_rels/themeManager.xml.relsPK]#  @ CA H$% t#~####$%!! JRU_cqBKuu}:::::::>mZ @+ q\O"U=c * hh^h`OJQJo( hh^h`OJQJo(@^`() hh^h`OJQJo(q\O=c@+>mZ 7{ @ ^`OJQJo(0_ @zX@UnknownG*Ax Times New Roman5Symbol3 *Cx ArialSCG Times 12ptCambria;WingdingsACambria Math"9)+C '+C 'AFw2w2!)20) HP $P'0_2!xx ,.18.9 Lecture theatres, seminar & meeting roomsComputer CentreNora McElhinney       Oh+'0 ,8 \ h t '018.9 Lecture theatres, seminar & meeting roomsComputer Centre Normal.dotmNora McElhinney2Microsoft Macintosh Word@@VuPCg@zLJ@zLJw ՜.+,0 hp  'U.C.C.2 /18.9 Lecture theatres, seminar & meeting rooms Title  !#$%&'()+,-./0123456789:;=>?@ABCEFGHIJKNRoot Entry F)$JPData "1Table*#WordDocumentyBSummaryInformation(<DocumentSummaryInformation8DCompObj` F Microsoft Word 97-2004 DocumentNB6WWord.Document.8