ࡱ> KMJ bjbj++ q0AAU f $P.BL@+R:*******,,D/*****(*0IJ^O**+0@+i*//4** **@+/ :   * INTERPRETATION - "Department" means College/School/Department/Centre/Unit as relevant. INTRODUCTION Office equipment consists of: Photocopiers Guillotines Shredding Machines Laser Printers Paper Trimmers Punching & Stapling Equipment Facsimile Machines Spirit Duplicators In addition, a wide variety of copying machines including photocopiers/laser printers, facsimile machines and spirit duplicators are used in offices. Such processes result in the release of particle gases and vapours to the environment. These agents may be hazardous and pose associated health hazards to an exposed workforce. HAZARDSPRIVATE  The principal hazards associated with the use of all equipment are injuries from accidents or ill health from exposure to hazardous conditions. With office equipment the most typical of these are: (A) Mechanical Hazards - Cutting, Stabbing, Entanglement, Trapping, Impact, Ejection of moving parts of equipment. (B) Non-Mechanical Hazards - Electric shock due to contact with live parts, Noise, Chemical inks and solutions, Fire/Explosion, Back Injury associated with lifting, pushing, pulling and poor ergonomic designs, Tripping due to trailing leads etc., Burns from contact with hot sources. 18.7.3 RISKS The risks associated with the aforementioned hazards are to be assessed by the Department (using the appropriate technical input where necessary). These assessments shall be carried out using: Check lists provided Departmental Hazard Identification/Risk Assessment Work Sheets contained in Document No.3 i.e. Departmental Hazard Risk Assessment (D.H.R.A.). 18.7.4 ARRANGEMENTS AND CONTROLS REQUIRED These hazards and risks will be minimised by the following arrangements and controls: OFFICE EQUIPMENT The guarding of shredding machines and hand/paper guillotines according to the requirements of EN 292. The operation of all office equipment according to the manufacturers instructions. The use of guillotines, shredders, scissors etc. for their intended purpose. The wearing of suitable clothing when using shredding machines. The avoidance of long hair, loose clothing and loose jewellery when using such hazardous equipment The maintenance of machinery by suitably qualified and trained persons at interval specified by manufacturer. The training of office staff in the safe use of shredders and guillotines. The use of tie wraps to tie back trailing leads to avoid trip hazards. The prompt reporting and repair of frayed cables and faulty plugs to the Buildings and Estates Office. The keeping of a departmental maintenance log, to record all dates of office machinery maintenance and also includes details of next service date and names of responsible people. The provision of a first aid box for emergency treatment. 18.7.5 ARRANGEMENTS AND CONTROLS The details of the Arrangements and Controls in place and those required in the short, medium and long term, shall be set out by the Department in the forms provided in Document No.4 i.e. Departmental Safety Action Plan (D.S.A.P.). These Arrangements and Controls shall be reviewed and updated on a yearly basis. 18.7.6 RESPONSIBILITIES The following personnel are responsible in the Department/Office/Area for ensuring the implementation and ongoing compliance with the aforementioned arrangements and controls. PRIVATE AREA/LOCATIONPERSON RESPONSIBLE1.2.3.4.5.6.   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