ࡱ> CEB bjbj++ C+AAnnnnn8<#L ", , , , , , """"""",j$'"n, , , , , "!nn, , "!!!, jn, n, "!, "!!:!a"84 K jM" ""0#W" '!'a"!na" , , , ""!, , , #', , , , , , , , ,  4:   * INTERPRETATION - "Department" means College/School/Department/Centre/Unit as relevant. 18.15.1 GENERAL Working alone generally encompasses work undertaken by an individual after hours or when no other person is present in the immediate vicinity or when nobody else is aware of his/her presence, the sort of activities he/she is doing or how long he/she expects to work. Where it is the policy of a department to allow lone working, special procedures and controls are required and should only apply to low risk activities. 18.15.2 HAZARDS The hazards associated with working alone obviously depend on the nature of the work or operations involved. A routine job in non-hazardous locations - such as office or administrative work, would be low risk compared with science or engineering workshops. The practical difficulty is that should a worker receives an injury or ever suffers a collapse, the situation could become serious or even fatal, if aid is not forthcoming speedily. 18.15.3 RISKS The risks associated with the aforementioned hazards are to be assessed by the Department (using the appropriate technical input where necessary). These assessments shall be carried out using: Check lists provided (where applicable) and Departmental Hazard Identification/Risk Assessment Work Sheets contained in Document No.3 i.e. Departmental Hazard Risk Assessment (D.H.R.A.). 18.15.4 ARRANGEMENTS AND CONTROLS REQUIRED These hazards and risks will be minimised by the following arrangements and controls: Where lone working is permitted, it should be under certain prescribed conditions and for low risk activities. It should be authorised by a senior manager or departmental head, who should give permission in writing, naming the person involved, the place, the time required and nature of work to be undertaken. The person given permission should be fully trained and experienced in the work to be undertaken. Solitary workers should have no medical condition that would make them unsuitable for working alone. The permitted worker should be forbidden to undertake any tasks, which would require a second person to render assistance. Working alone procedures should be reviewed regularly to establish the frequency of occurrence and whether it is necessary at all. Non-essential and unnecessary after hours working should be discouraged. Since most prospective hazards are not easily anticipated, a telephone and a list of necessary emergency numbers should be in the immediate vicinity. (This to include Departmental First Aiders). Even when the work is believed to be relatively non-hazardous after hours, such as office work, it is wise to inform General Services (Main Reception or Maltings Desk) on a regular basis and on entry/upon departure. Departmental doors should be kept closed to reduce walk in attacks on staff. Any locks fitted should be easily operable from the inside and a master key/security code should be available to the General Services Supervisor. 18.15.5 ARRANGEMENTS AND CONTROLS The details of the Arrangements and Controls in place and those required in the short, medium and long term, shall be set out by the Department in the forms provided in Document No.4 i.e. Departmental Safety Action Plan (D.S.A.P.). These Arrangements and Controls shall be reviewed and updated on a yearly basis. 18.15.6 RESPONSIBILITIES The following personnel are responsible in the Department/Office/Lab/Area for ensuring the implementation and ongoing compliance with the aforementioned arrangements and controls. 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