ࡱ> i `bjbj 2{b{bXll84 K~"""""}#. -0x?KAKAKAKAKAKAK$>NPeK2}#}#22eK""zK8882""?K82?K88nCI"Z-02oI +KK0KIhtQg6BtQ@IItQJ22822222eKeK76222K2222tQ222222222lB :  * INTERPRETATION - "Department" means College/School/Department/Centre/Unit as relevant. 18.2.1 INTRODUCTION When things go wrong or hazardous situations occur, people may be exposed to serious and immediate danger. It is essential that procedures be in place for such emergencies as fire, gas leaks, lift failures.PRIVATE  Since fire is one of the most common situations that may arise in offices, this section will mainly cover this situation with reference to common procedures for most emergencies. Fire hazards in offices range from the relatively slow burning of paper (files, books, notes, wastepaper, etc.) or the insidious overheating of electrical circuits and equipment; to the fast burning rapidly spreading combustion of flammable solvents or materials. The consequences of uncontrolled fires in offices may result in:PRIVATE  Damage or loss of building and contents Smoke damage Burns, asphyxiation or smoke inhalation Even if the damage costs are completely covered by insurance and no injuries are incurred, a major fire may destroy valuable records, research work and interrupt work for a long period of time with obvious consequences for teaching and research. N.B. See also Appendices X Fire Extinguisher Use/Selection, XI- Sample Fire Instruction Notice, XII Sample Fire Action Notice, XIII Sample Emergency Action and XIV. Also contact OCLA Risk Manager for latest UCC Emergency Plan and the HoF for the FA level emergency plan. 18.2.2 FIRE and EMERGENCY HAZARDS ARE ASSOCIATED WITH THE FOLLOWING (indicative) Fire Hazards ( non exhaustive) Smoking and naked flames including use of candles Overloading of electric sockets. Use and decanting of flammable solvents/adhesives near ignition sources or storage near heat sources including heat lamps and direct sunlight Ignition of combustible materials stored or drying on electric storage heaters or portable heaters Overheating of materials with lamps or via concentrated sunrays or overheated tumble dried clothing/cloths Biological decomposition with heat generation Chemical reactions between incompatible substances Violent reaction of substances that are incompatible when in contact with air or water Biological degradation and poor storage conditions of materials classified as explosive e.g. ammonia nitrates Degradation of oxidizers to unstable Peroxides Excess heating of materials ( substances or paper) Sparks and flames from combustion engines or space driers Sparks and molten from cutting, welding and grinding, brazing etc Malfunction and overheating of equipment or batteries or machinery. Battery charging operations involving generation of hydrogen gas Static electricity and electrical or mechanical sparking in flammable atmospheres or with fine combustible powders Sparking and flames resulting from the use of aluminium or metal containers in microwaves. Sparking and flames from the use of metal pots and pans on induction cooking hobs Overheating of oil in oil baths (labs) or chip pans (kitchens) Mechanical friction Fire spread may be exacerbated by Wall linings and furnishings with high fire propagation characteristics and uninterrupted voids in wall/ floor spaces. Unprotected openings in fire protection walls and floors , including doors wedged open. Accumulation of waste/rubbish and layers of combustible dust or combustible powders. Torn office furniture (exposed foam). Oxygen enriched materials and environments Flammable gas or flammable liquid supplies Combustible storage and combustible structures Combustible or flammable materials stores or located on escape routes or stairways (horizontal and vertical smoke spread pathways within buildings) Forced mechanical air flow ( high powered fans and HVAC systems etc) Work activity emergences with an impact for health and safety may arise from any manner of situations. These include fire situations as outlined above and emergencies such as the following ( non exhaustive): Personal or work activity injury accidents. Personal medical events, Release or spill of hazardous substances or aspirant gases Severe storms and bad weather Flooding Malfunction of lifts or utilities including loss of power and artificial lighting Structural collapse or partial collapse of building wall or roof features Public lighting or utilities failures or interruptions Road traffic accidents, vehicular collisions or load shedding Mass protests Spontaneous, planned or organised violent actions including urban terrorist attacks Entrapment or engulfment in confined spaces Persons trapped at height (building, structure or natural feature including cliffs) Persons immersed in a river or lake or estuarine or sea shore mudflats and sandbars Light aircraft crash landing or train derailment Boat capsizing, or loss of power/sail or intake of water 18.2.3 RISKS The risks associated with the aforementioned hazards are to be assessed by the School/Department (using the appropriate technical input where necessary). These assessments shall be carried out using: Check lists provided (where applicable) and Departmental Hazard Identification/Risk Assessment Work Sheets contained in Document No.3 i.e. Departmental Hazard Risk Assessment (D.H.R.A.). 18.2.4 ARRANGEMENTS AND CONTROLS REQUIRED These hazards and risks will be minimised by the following arrangements and controls: An Emergency Plan should be prepared in all Schools/departments to cover an orderly evacuation from each area. The ability to remain socially distance during evacuations should be considered due to the Covid-19 pandemic. The emergency plan should include the following points: Training (for all) in emergency procedures including the needs of people with disabilities. Nominate persons (e.g. Fire Marshals) to take control of an evacuation, call the emergency services and take charge of staff/students at the assembly safe areas. How the alarm will be raised, especially at night or when the premises are closed e.g. week-ends or holidays, notifying General Services, use of alternative escape routes. Planning for explosions, floods, electrocution, gas leaks, injuries Competent first aiders and first aid facilities. Competent chemical spill responders with appropriate spill response equipment and PPE. Assisting the emergency services, including how to call and relay of relevant information including hazardous substances inventories and major hazards associated.. Essential actions such as closing doors and windows, switching off machines or power supplies to leave the workplace safe, not using lifts, where to assemble. Display WHAT TO DO in an emergency notice and first aid facilities/first aider lists. Testing the plan on a regular basis and assessing its reliability. The reporting of accidents, injuries and other events Note: In the initial stages of an emergency the General Services Duty Officer will be the emergency controller. Major events should have an event management plan, event RA and an event specific emergency plan. This responsibility and the resourcing of same rests with the organiser. It must be in place well in advance of the event. Note: This should be drawn up in conjunction with the General services Officer and General Services Duty Officer or local Facilities manager, who in turn may seek inputs from the OCLA Risk manager, B&E Operational Fire Officer and ҹ޸þ Safety Officer. Fire Evacuation & PEEPS Each School/Department must have a building specific fire evacuation plan Each School/Department must have or be covered (through prior agreement with adjoining areas/personnel) by a trained Fire Marshal (voluntary role, deputies may be required to cover A/L and S/L absence) Fire Marshals will assist in the evacuation of buildings and in managing external assembly points until such a time as a building is deemed safe to re-enter by Fire Brigade/Security personnel Emergency evacuation triage/staggered evacuation (of ambulant, semi-ambulant or non-ambulant people) or sheltering indoors may be necessary During fire emergencies sheltering in place in a fire protected area (generally a fire escape stairs) may be necessary for mobility impaired persons located on the upper floors of buildings or enclosed basements (as lifts cannot be used - Fire Brigade requirements) Fire Safety at UCC (overview) In UCC controlled premises, the Buildings Office is responsible for maintaining the ҹ޸þ's active and passive fire safety systems. Premises fire safety management falls to the General Services Officer or local Facilities manager and the School/Department management in day to day control of a building. Contact the UCC General Services Officer and Buildings & Estates Operational Fire Officer in relation to Fire Evacuation Plans, Fire Training and Personal Emergency Evacuation Plans (building and individual specific): Fire extinguishers, fire extinguisher training, fire marshall training or emergency evacuation drills at UCC may be arranged directly with B&E operational Fire Safety Officer, Mr. Declan O'Shea. Contact details as follows: Irish Centre for Emergency Management Tel: +353 (0)86 1753690 E-Mail:  HYPERLINK "mailto:declan.oshea@icem.ie" declan.oshea@icem.ie or via the UCC General Services Officer. Note: In non UCC controlled premises substitute the property owner/manager in HSE buildings or the manager of a commercial multi-occupancy buildings for B&E/General Services. In addition to the above the following arrangements and controls are required: The induction of new staff on fire safety essential on commencing employment in the School/department. The training of School/Department staff in the use of fire extinguishers on commencement and thereafter at least every five years. The provision of a minimum of L2 standard fire detection and alarm system comprising smoke/heat detection, break glass units and alarm bells. (L2 standard equates to smoke detection in stairways, corridors, circulation routes and rooms opening directly off of all escape routes and detectin in places of high fire risk such as kitchens and boiler rooms). The provision of visual warning strobes for visually impaired persons (in large buildings). The provision of an emergency lighting system to all escape routes, to facilitate the use of the means of escape in the event of any interruption to the general lighting system. (The current for such lighting to be provided by a protected circuit). The provision of adequate number of escape routes for the size of the building/no persons therein, of adequate width and the protection of same from the ingress of smoke. (Note: The Director of Buildings & Estates should be consulted regarding same. As a broad guide, one exit is required per room/floor for up to 60 persons, two exits for 60+ persons. One set of stairs may serve up to three floors with less than 60 persons/floor. Two exits are required if the travel distance is greater than 20m to the nearest storey exit or if an inner room is located inside two outer rooms). The maintenance of escape routes in a usable condition (no key locks on doors, no obstructions or storage therein). Clearly marked and functioning Emergency Exit Signs (illuminated off an emergency lighting system). Provision and maintenance of self-closing fire doors in the closed position to protect escape routes. Self-closing fire doors are required to: Corridors from which there is only one means of escape i.e. dead-end corridors. to escape stairways, and In areas of high fire risk e.g. boiler houses, kitchens, etc. NOTE: The only situation where it is permissible to have fire doors held open, is where electro-magnetic hold open devices linked to an L2/L1 Fire Detection System are used. UCC requires exit security mechanisms to be simple to open and use emergency push bars or lever arm mechanical door locks ( depending on the occupancy numbers. Electro mechanical security mechanisms on normally closed escape route or doors may also be additionally fitted as a general rule ( not magnetic plates). [Some limited exceptions may occasionally operate in low occupancy staff only areas with permanent staffing inducted on the local features)]. The prohibition of storage beneath staircases (any cupboards should be closed off). The prohibition of storage and electrical equipment, (such as photocopiers), in escape corridors and stairways. Metal lockers (student lockers) should not be located in corridors nor stairways. Where this is the case, they should be bolted to the wall and should not reduce the effective width of the corridor below that of any escape door serving the corridor. The selection, installation and maintenance of fire fighting equipment in accordance with I.S. 290: 1986 and I.S. 291: 1986 respectively. [Carbon dioxide and water fire extinguishers are generally required in office areas. These require to be inspected annually]. The holding of fire and evacuation drills at least once a year. (NOTE: It is the responsibility of the Department Head, or his designate to ensure that same are carried out and that staff attend). Evacuation drills for UCC controlled premises should be arranged via Mr. Declan OShea, contact details via General Services. Otherwise via the property manager in the case of HSE buildings or commercial multi-occupancy buildings etc (Identification and designation of assembly points shall be undertaken by the B&E Operational Fire Officer and posted by the Buildings Office or local Facilities Manager). School/Department management must induct new staff on fire evacuation and emergency procedures on commencing employment in the School/Department. The posting of fire evacuation notices in prominent positions throughout the School/Department. The visual inspection of electrical cords/bushings to electrical plugs on a regular basis and reporting of any defects noted to the Building Office immediately. The disposal of combustible rubbish at the end of each day. NOTE: Refuse and recyclables must be kept in the rooms /office area until collected and shall not be placed in any corridor or stairway pending collection. Alternative the rubbish or recyclables should be removed direct from the building to the designated external storage bins/ recycling centre The provision of emergency phones in lifts and central circulation spaces and fire evacuation refuges within buildings. Note: In UCC premises, emergency phones should always have the capacity to also connect to UCC security. The provision of fire protected refuges evacuation chairs in stairways for use with mobility impaired persons. Loose seating for closed seated audiences (e.g. large meetings, conferences etc) should be arranged in rows and the seats in each row secured together in groups of 5. Durable metal furniture (non-upholstered) should be used for waiting areas in circulation spaces including escape routes. Battery charging should be undertaken in well-ventilated rooms with dedicated high and low level ventilation. Flammable substances shall be stored in ventilated, bunded, fire rated storage cabinets ( 90 minute fire resistance) and stocks kept to a minimum. Photocopiers shall be located in rooms that are well ventilated. They shall not be used in escape routes or escape stairways. The allocation of specific roles and responsibilities to department staff as part of the School/Department's Emergency Management Program. ( Note: Current details need to be provided in 18.2.5 and 18.2.6 below) These will include: The appointment of fire marshals and deputies to assist with evacuation. The appointment of trained first aiders or first aid cover by trained first aiders located adjacent The appointment of trained chemical spill responders as relevant or cover by trained personnel located adjacent The appointment of staff with responsibility for fire prevention measures. The training of staff in the use of portable fire fighting equipment. (Note: Their use is confined to small fires and ensuring self-use of the means of escape in case of fire. They are not to be used to extinguish fires they have 'caught hold' i.e. developed fires. (See Appendix X for Guidance on the Selection and Use of Fire Extinguishers) Staff responsibility for calling the fire brigade etc. Posting of the Premises Eircode identifier to enable emergency services respond direct to the building/ nearest premises. Prohibiting obstructions/storage in escape routes and external exit doors and any machinery or non- essential electrical equipment operating in corridor areas/stairways. The weekly upkeep of a Fire Safety Register (available from B&Es Operational Fire Officer) for the Dept./building recording details of training, inspections of escape routes, etc. Please note that the upkeep of the fire register is only applicable for large buildings. Consult with the B&Es Operational Fire Officer regarding the applicability to any large houses. Ensuring that desks/workstations are tidy last thing at night and that all non-essential lights and electrically operated equipment are turned off. ADDITIONAL PROVISIONS FOR APPLIED SCIENTIFIC, ENGINEERING and SERVICES DEPARTMENTS Where there is a risk of fire/explosion should have two alternative escape routes. Doors from these areas should open in the direction of escape. (An L2 or L1 standard automatic fire detection alarm system should also be provided in any floor containing the above). Applied Science laboratories, Engineering workshops and storerooms should be enclosed in construction having a minimum of 1 hour fire resistance. (This to include self-closing fire doors). Automatic gas detection must be provided where natural gas or other flammable gases are used (i.e. hydrogen, acetylene etc.). Compressed gas cylinders should be located in external compounds and the gas piped to the point of use (see also section 18.22). Flammable liquids should be stored in fire rated flammable liquid cabinets. Bunsen burners must not be left unattended. The prohibition of gas cylinders, refrigerators/chillers in any escape corridors or stairways. Local flammable gas detection and alarm systems with an adequate number of detector type and coverage shall be installed in labs and areas using flammable liquids and gasses. Auto shut off devices shall be linked to piped gas supplies ( lab level compressed gasses and building piped methane gas supplies as appropriate) . Local toxic gas detection systems and oxygen depletion detection shall be installed in labs and areas using highly toxic gasses or asphyxiate gasses. Auto shut off devices shall be linked to piped gas supplies. Where flammable liquids and gasses may be used in quantities and or such manner that may constitute an explosive atmosphere, ATEX Regulations assessments and Explosion protection (EPD) documents shall be generated as an integral part of the building design and or premises adaptation by Buildings and Estates. [In such cases rooms must then be equipped, managed and operated in accordance with the EPD and staff trained. The EPD shall then be kept up to date and current by a designated responsible person at School/Department level.] Liquid nitrogen generation plants shall be located in dedicated rooms with permanent ventilation ( for oxygen enrichment and low oxygen atmosphere conditions). 18.2.5 ARRANGEMENTS AND CONTROLS The details of the Arrangements and Controls in place and those required in the short, medium and long term, shall be set out by the Department in the forms provided in Document No.4 i.e. Departmental Safety Action Plan (D.S.A.P.). These Arrangements and Controls shall be reviewed and updated on a yearly basis. Complete the following panels and keep up to date. 1. School/Department Emergency Responders Overview current arrangements Table D1 Responder Coverage - List all UCC and non UCC buildings occupied (in full or in part) by School/Dept. staff with the approx. # of staff in each sub area.Building location/ addressFloor levels occupied by staff# of staff (approx.)Date of recent Fire Drill Name of Fire Marshal(s) covering each area (List)Name of First Aider(s) covering each area (List)Note: All areas should be covered. Gaps must be addressed. List Schools/Depts. within the FA with ZERO Emergency Responder cover currently for the following (over):No trained Fire Marshal No trained Occupational First Aider (or nominated SRN/MD)No trained Chemical Spill Responders (insert n/a if chemical spill responders are not required in the FA)Action Required (Y/N)Table D1.1 Table D1.2 Departmental Emergency Responders (Supporting FA Details) current arrangements Note: only list Occupational First Aiders that held a valid current Occupational First Aid Certificate on (2-year validity rule. (Nominated First Aiders are Medical Doctors or SRNs who have undertaken AED\CPR training.) Departmental Emergency Responder NamePrimary Dept.Premises and floors coveredTrained First Aider (Y/N)Trained Fire Marshal (Y/N)Trained Chemical Spill Responder (Y/N)Date of most recent trainingContd. Table D1.3 Shared Emergency Responder Arrangements Provider/recipient of Emergency Responder Cover with other UCC Dept./areas Emergency Responder Name & Dept.Primary location/address of Emergency ResponderDept. location/address of area also coveredFirst Aider Cover (Y/N)Fire Marshal Cover (Y/N)Chemical Spill Responder Cover (Y/N) Table D1.4 Biological Risks/Agents Risk Assessment (First Aider) YESNOAction Required (Y/N)Do the Department Safety Statements have a current up to date listings of all persons with Emergency Responder roles and Risk Assessments for work with Biological Risks? (which include biological risks associated with First Aid) Have they been offered a Hep B vaccination, if yes did they accept or decline? Table D1.5 Action Plan for Emergency Response Action Plan for Section D:Please set out actions to ensure that all School/Dept. areas in the FA are adequately covered for the above Proposed priority completion date Q1 Q2 Q3Q4 Contd. 18.2.6 RESPONSIBILITIES The following personnel are responsible in the Department/Office/Area for ensuring the implementation and ongoing compliance with the aforementioned arrangements and controls. PRIVATE AREA/LOCATIONPERSON RESPONSIBLE1.2.3.4.5.   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