ࡱ> ceb &3bjbjΚΚ y\) $P.J/R:O/Q/Q/Q/Q/Q/Q/,*13}/}//vO/O/7,/]C}A~f.;//0//h4h44// }/}//h4 :   * INTERPRETATION - "Department" means College/School/Department/Centre/Unit as relevant. INTRODUCTION Office equipment consists of: Photocopiers Guillotines Shredding Machines Laser Printers Paper Trimmers Punching & Stapling Equipment Facsimile Machines Spirit Duplicators In addition, a wide variety of copying machines including photocopiers/laser printers, facsimile machines and spirit duplicators are used in offices. Such processes result in the release of particles, gases and vapours to the environment. These agents may be hazardous and pose associated health hazards to an exposed workforce. Non-office machinery would include a wide variety of equipment associated with: Buildings/building service areas e.g. fans and HVAC equipment in plant rooms; pumps in boiler houses and pump rooms; lift machinery in lift rooms. Research/teaching (e.g. robotics). Maintenance/Engineering workshops. Food Halls, Kitchens and Catering Areas. NOTE: Specific information on machinery/equipment specific to (c) and (d) above are given in Sections 18.29 and 18.33 respectively, of this work manual. HAZARDSPRIVATE  The principal hazards associated with the use of all equipment are injuries from accidents or ill health from exposure to hazardous conditions. With office equipment the most typical of these are: (A) Mechanical Hazards - Cutting, Stabbing, Entanglement, Trapping, Impact, Ejection of moving parts of equipment. (B) Non-Mechanical Hazards - Electric shock due to contact with live parts, Noise, Dust/Fume emission from machinery, Chemical inks and solutions, Fire/Explosion, Back Injury associated with lifting, pushing, pulling and poor ergonomic designs, Tripping due to trailing leads etc., Burns from contact with hot sources. With non-office equipment and machinery, additional injuries or ill-health may occur resulting in: Hand & Limb injuriesFatalitiesImpact injuriesManual Handling injuriesDislocationsAbrasionsFriction burns or CutsDeafness from noise levelsAmputationsEye injuriesVibration effectsElectric shockSkin irritation or dermatitisBronchitis or asthma Ejection of particlesNoise, induced hearing loss 18.7.3 RISKS The risks associated with the aforementioned hazards are to be assessed by the Department (using the appropriate technical input where necessary). These assessments shall be carried out using: Check lists provided Departmental Hazard Identification/Risk Assessment Work Sheets contained in Document No.3 i.e. Departmental Hazard Risk Assessment (D.H.R.A.). 18.7.4 ARRANGEMENTS AND CONTROLS REQUIRED These hazards and risks will be minimised by the following arrangements and controls: OFFICE EQUIPMENT The guarding of shredding machines and hand/paper guillotines according to the requirements of EN 292. The operation of all office equipment according to the manufacturers instructions. The use of guillotines, shredders, scissors etc. for their intended purpose. The wearing of suitable clothing when using shredding machines. The avoidance of long hair, loose clothing and loose jewellery when using such hazardous equipment OFFICE EQUIPMENT (Cont.) The maintenance of machinery by suitably qualified and trained persons at interval specified by manufacturer. The training of office staff in the safe use of shredders and guillotines. The use of tie wraps to tie back trailing leads to avoid trip hazards. The prompt reporting and repair of frayed cables and faulty plugs to the Buildings and Estates Office. The keeping of a departmental maintenance log, to record all dates of office machinery maintenance and also includes details of next service date and names of responsible people. The provision of a first aid box for emergency treatment. NON-OFFICE MACHINERY AND EQUIPMENT Personnel must be aware of the principles of safe guarding machinery. The basic principle of safeguarding machinery is that unless a danger point is safe by virtue of its position, the machinery must be fitted with an appropriate safeguard. This specific safeguard should eliminate or reduce danger before access to the danger point is possible. To apply the above principle, the following points should be taken into account: Dangerous parts should ideally be eliminated or effectively enclosed at the machine's design stage. If they cannot be eliminated, then suitable safeguards (e.g. guards, safety features and emergency controls) should be incorporated as part of the design. (This is a legal requirement under EU law). Provision should be made to facilitate the fitting of alternative types of safeguards on machinery if it is known that the work pieces to be accommodated will vary in size and shape. Where an openable/re-moveable guard, cover etc. is used as a safeguard, it must be interlocked with the drive mechanism of the dangerous parts. NOTE: The latter would not apply to adjustable guards on machines such as band saws or crown guards to a woodworking circular saw). Maintenance operations set up/cleaning operations should therefore prevent the machine from operating. Lubrication points and routine maintenance facilities must be incorporated outside the danger area wherever practicable. Provision should be made for the machine to be turned off, energy controls locked off and tested to ensure it is at zero energy, before guards are removed/maintenance work is undertaken. NOTE: Disconnection of the electrical supply by removal of the plug from a socket can also serve as a means of isolation for small equipment. Suitable supplementary lighting should be provided at operating points. Any lighting fitting which is portable and easily adjustable should preferably be supplied from a low voltage supply. Every mechanism and control forming part of the safeguard should as far as practicable be of fail-safe design. All automatic machines must use fixed or interlocking safety devices to ensure all dangerous movements of the machine/tools are guarded. Work zone enclosures should be used where the speed and power of the machine may lead to risk of injury. All safeguards on all machinery should be of sound design and adequate strength and should conform to IS EN 292, 294 and 349 Codes of Practice for the Safety of Machinery. Guards may be made of metal, timber, laminated or toughened glass suitable plastics or a combination of these as may be appropriate to the conditions. The shatter resistant properties of materials may need to be considered where impact or flying materials is a hazard. Whatever safeguard is selected, it should not itself present a hazard such as trapping or shear points, splinters, rough or sharp edges or other sources likely to cause injury. Safe means of removing swarf (such as hook or rake) should be available for use when the machine has turned off. Guards should also be used in parallel with local extraction ventilation (LEV), to enclose and control hazardous substances. Where noise is excessive the guards may serve as noise control enclosures by lining them with sound absorbent materials. In running nips at rollers/pulleys and the ends of rotating rollers or spindles require to be guarded. On/Off controls and an emergency stop button should be provided at each machine at easily assessable locations (convenient to the operator). NON-OFFICE MACHINERY AND EQUIPMENT (contd.) Further to the above: Every operator should be trained competently and know the main hazards of the machines prior to use, they should also know: how to start operate and stop the machine safely how the safeguards and other controls work what to wear e.g. appropriate PPE and what not to wear e.g. loose garments, jewellery, ties, long hair etc. how to load and unload components safely and safe manual handling practices the dangers of metal working fluids from skin contact and breathing aerosols of fluids or fumes how to clean the machine from all debris or other matter good housekeeping procedures around dangerous machines All maintenance and setting personnel should be trained and know the main hazards of machines; they should also know: how to use the permit to work system (especially for work on complex or hazardous plant) know where the power isolation switch is located ensure power is switched off and securely isolated (using their own snap lock and tag) before inspection, cleaning, maintenance or repairs are carried out ensure other energy sources are isolated (as above) and the energy source dissipated ensure any fluid lines containing harmful chemicals are isolated (as above) and any residue drained down how to display warning signs properly how the safeguards and other controls work what to wear e.g. appropriate PPE and what not to wear e.g. loose garments, jewellery, ties, long hair etc. the dangers of metal working fluids from skin contact or breathing aerosols how to remove debris and clean machine without danger safe manual handling practices during maintenance good housekeeping after maintenance or repairs around dangerous machines GENERAL Machinery should only be used with written departmental authorisation and when the user is confident that he/she has received and understood all the relevant instructions. Non-workshop personnel should not be authorised to use routers, band saws, horizontal milling machines, press brakes, power presses, planing machines, circular saws or other hazardous machinery. With all dangerous machinery and equipment, ensure it is switched off and left in safe condition after work is finished. Users of machinery should not allow themselves to be distracted by others and should concentrate on the task in hand. Likewise, never speak or distract someone working dangerous machinery. NOTE: Departments who have maintenance/engineering/scientific workshops or food halls, food preparation areas, commercial kitchens & canteens should refer to relevant sections of this safety manual and to Sections 18.29 and 18.33 in particular, for advice/requirements for the control of hazards and risks. 18.7.5 ARRANGEMENTS AND CONTROLS The details of the Arrangements and Controls in place and those required in the short, medium and long term, shall be set out by the Department in the forms provided in Document No.4 i.e. Departmental Safety Action Plan (D.S.A.P.). These Arrangements and Controls shall be reviewed and updated on a yearly basis. 18.7.6 RESPONSIBILITIES The following personnel are responsible in the Department/Office/Area for ensuring the implementation and ongoing compliance with the aforementioned arrangements and controls. PRIVATE AREA/LOCATIONPERSON RESPONSIBLE1.2.3.4.5.6.   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C. PatrickNora McElhinney4          Oh+'0   D P \ ht|'18.7 Office MachineryA. C. Patrick Normal.dotmNora McElhinney2Microsoft Macintosh Word@@Ȝu+@F`A@F`A6j# ՜.+,0 hp  'U.C.C.K) 18.7 Office Machinery Title  !"#$%&'()*+,-.012345689:;<=>?@ABCDEFGHIJKLMNOPQSTUVWXY[\]^_`adRoot Entry FmC}AfData /1Table74WordDocumenty\SummaryInformation(RDocumentSummaryInformation8ZCompObj` F Microsoft Word 97-2004 DocumentNB6WWord.Document.8