The World Cafe system is facilitator-led and is based upon a specific method and seven design principles. By applying this tried and tested method, there is an excellent chance of producing innovative ideas and sharing knowledge that can be put into practice.
In This Section
How will the forum meetings be organised?
It is envisaged that workshop methodology will be used as it fosters an environment that develops good conversations. The approach is designed to get authentic dialogues started. This encourages the sharing of ideas in a relaxed, informal and creative atmosphere.
The Seven World Caf茅 Design Principles
The World Cafe Design Principles
- Clarify the Context: It is important to clarify the purpose and broad parameters within which the dialogue will unfold.
- Create Hospitable Space: Ensure the welcoming environment and psychological safety that nurtures personal safety and mutual respect.
- Explore Questions That Matter: It is important to focus the collective attention on powerful questions that attract collaborative engagement.
- Encourage Each Person鈥檚 Contribution: Enliven the relationship between the 鈥渕e鈥� and the 鈥渨e鈥� by inviting full participation and mutual interaction.
- Cross-pollinate and Connect Diverse Perspectives: Intentionally increase the diversity and density of connections between perspectives while retaining a common focus on core questions.
- Listen Together for Patterns, Insights, and Deeper Questions: Vitally, encourage shared attention in ways that nurture coherence of thought without losing individual contributions.
- Collate and Share Collective Discoveries: Make collective knowledge and insight visible and actionable.
The World Caf茅 Etiquette
The World Cafe Etiquette
In addition to the design principles there are some simple rules of etiquette that help to get the most from a World Caf茅 workshop:
- Focus on What Matters
- Contribute Your Thinking
- Speak Your Mind and Heart
- Listen to Understand
- Link and Connect Ideas
- Listen Together for Insights and Deeper Questions (Playing, Doodling, Drawing are all encouraged!)
- Have Fun!
The World Caf茅 Method
A World Cafe workshop follows these steps:
1. Create the Setting
Firstly, a 鈥渟pecial鈥� environment will be created which will be modelled after a caf茅; for example, small round tables covered with a tablecloth (preferably that can be drawn/written upon). In addition, you can then add some extra paper and post-it notes, coloured pens etc.
You can also use an optional 鈥渢alking stick/spoon鈥� item if you want to control contributions. By agreeing that only people holding the spoon can talk, and by sharing the spoon around equally, everyone gets to contribute without interruption. Ideally, there should be four chairs at each table. Although it is possible to have more it can become harder to facilitate. It is likely to be more formal and harder for everyone to contribute if there are more than six or seven seats.
2. Welcome and Introduction
The overall host/facilitator begins with a warm welcome and an introduction to the World Caf茅 process. They set the context, share the Cafe Etiquette, and put participants at ease.
3. Small Group Rounds
The process begins with the first of three or more rounds. These rounds of conversation happen for each of the small groups seated around a table. These can last for twenty to thirty minutes each.
Participants are encouraged to write, doodle and draw key ideas on their tablecloths. They can also note key ideas on large index cards, post-it notes or placemats in the centre of the group.
At the end of the time, the overall facilitator gets each member of the group to move to a different new table. They may or may not choose to leave one person as the 鈥渢able host鈥� for the next round.
Next, the table host welcomes the new guests and briefly shares the main ideas, themes and questions of the initial conversation. They then encourage guests to link and connect ideas coming from their previous table conversations; listening carefully and building on each other鈥檚 contributions.
By providing opportunities for people to move in several rounds of conversation, ideas, questions, and themes begin to link and connect. As a result, this helps to develop a broad and divergent discussion of each topic.
4. Questions
Each round is prefaced with a question designed for the specific context and desired purpose of the session. Therefore, the questions or issues that are chosen for each table should genuinely matter to the life, work or community that participants are engaged in. Consequently, the same questions can be used for more than one round, or questions can be built upon each other to focus the conversation or guide its direction onwards.
5. Collate
Next individuals are invited to share insights or other results from their conversations. This is done with the rest of the larger group. This can happen after the small groups and/or in between rounds, as desired.
This period of sharing discoveries is initiated so those insights can be highlighted to the whole group. Furthermore, these whole group conversations help in the cross-fertilization of ideas. In this way patterns are then identified, collective knowledge grows, and new possibilities for action emerge.
These results are reflected visually in a variety of ways, most often using graphic recorders in the front of the room.
After the last round of conversation, people can return to their home (original) tables to synthesize their discoveries. Or, they may continue travelling to new tables, leaving the same or a new host at the table. Sometimes, after the last planned round, the facilitator may choose to introduce a new question that helps to deepen the exploration for a final round of conversation.